Administrative Coordinator

Job summary

We are looking for an Administrative Coordinator to support the day-to-day activities across the full Professional Services portfolio including (but not limited to) student administration, research, finance, facilities, events and HR. This is a completely new role and so presents an exciting opportunity to really make a difference from day one and would be the perfect step for someone looking to gain experience and knowledge across the wide...

Job listing information

  • Reference ENG01947
  • Date posted 19 November 2021
  • Closing date 12 December 2021

Job description

Job summary

We are looking for an Administrative Coordinator to support the day-to-day activities across the full Professional Services portfolio including (but not limited to) student administration, research, finance, facilities, events and HR. This is a completely new role and so presents an exciting opportunity to really make a difference from day one and would be the perfect step for someone looking to gain experience and knowledge across the wide administrative work of an academic department.

The postholder will contribute to the smooth-running of the Department, in particular with administrative support to academic colleagues and support of department-wide projects and initiatives. They will also move around the different professional services teams to support periods of peak workload where additional resource is required to hit deadlines.

Duties and responsibilities

We are looking for candidates who are able to multi-task and work to deadlines in a busy office environment.  You will have proven IT skills and be able to respond quickly to changing demands and priorities. You will provide excellent customer service to academic staff, researchers and students and will work with other members of the administrative team to deliver efficient and effective administrative processes. 

Essential requirements


  • Previous administrative experience, preferably in an education environment

  • Experience in the provision of high-level administration and support to senior members of staff or academics

  • Experience with procurement / purchasing systems

  • Experience in database systems for example Access, Oracle and/or any student records database.

  • Excellent IT skills including proficiency in MS Office

  • Excellent organisational skills including the ability to prioritise effectively when managing a high volume of work.

  • Strong interpersonal and communication skills

  • Excellent attention to detail

  • Ability and willingness to adapt to changing timetables or work patterns as dictated by changing circumstances


The successful candidate should have A Levels or equivalent qualification or be able to demonstrate relevant experience.

Further information

Candidates wishing to be considered for this role will need to complete an online application.

Should you have any queries regarding the role or the application process please contact Lisa Kelly by email at: l.kelly@imperial.ac.uk.

For technical issues when applying online please email recruitment@imperial.ac.uk

 

For more information about the Department of Aeronautics, please visit our website at http://www3.imperial.ac.uk/aeronautics.

Documents

About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are: 

  • Respect              
  • Collaboration
  • Excellence          
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk.