Personal Assistant / Administrative Assistant
Job summary
*Please note this is a re-advertisement; previous applicants need not apply* The Department of Metabolism, Digestion and Reproduction is seeking a highly motivated and experienced Personal Assistant to provide high-level professional executive support to senior Professors within the Institute for Reproductive and Developmental Biology (IRDB). The postholder will play a pivotal role in providing high level support to a number of Professors...
Job listing information
- Reference MED03636
- Date posted 17 March 2023
- Closing date 7 April 2023
Job description
Job summary
*Please note this is a re-advertisement; previous applicants need not apply*
The Department of Metabolism, Digestion and Reproduction is seeking a highly motivated and experienced Personal Assistant to provide high-level professional executive support to senior Professors within the Institute for Reproductive and Developmental Biology (IRDB).
The postholder will play a pivotal role in providing high level support to a number of Professors undertaking a wide range of duties and organisational responsibilities, as well as external commitments.
Duties and responsibilities
The postholder will be responsible for the effective and efficient day-to-day management and organisation of the offices of the Professors and provide administrative support. Key responsibilities will include, but not limited to, providing diary management, arranging appointments, visits, drafting correspondence and reports, data entry and analysis, preparing presentations, making travel arrangements, processing financial requirements as well as other administration.
Essential requirements
The post holder will have a proactive approach and possess exceptional organisational, prioritisation and communication skills with the ability to use their initiative to prioritise and manage complex tasks and diary arrangements. The post holder will be confident in working independently and with ambiguity, as well as being a strong team player. Strong analytical and numerical skills would also be advantageous.
Proven experience in a similar role, preferably providing support to a senior executive or personal assistant role(s), would be highly desirable, as well as experience within the University or NHS sector.
Further information
*Please note this is a re-advertisement; previous applicants need not apply*
This is a fulltime and open-ended post and will be split between both the Hammersmith Hospital Campus (East Acton) and the St Mary’s Campus (Paddington), with travel to other college campuses as required.
Should you have any queries please contact Joanna Thompson -joanna.thompson@imperial.ac.uk
Documents
About Imperial College London
Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.
You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.
We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.
It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.
Additional information
Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.
Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are:
- Respect
- Collaboration
- Excellence
- Integrity
- Innovation
In addition to the above, employees are required to observe and comply with all College policies and regulations.
We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender reassignment, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.
For technical issues when applying online please email support.jobs@imperial.ac.uk.
Awards
Top 10 Employer for Working Families
Top 10 employer for working families
Race Equality Charter Bronze Award
Race Equality Charter Bronze Award
Disability Confident leader
Imperial is a Disability Confident leader
