Activities Operations Administrator

Job summary

The Activities Operations Administrator is a critical role in delivering the Students’ Union’s support for student-led Clubs, Societies and Projects (CSPs).   The role will provide administrative support as part of the high-quality support service for student volunteers and members engaging with our 350 Clubs, Societies and Student Led Projects. The role is responsible for supporting operational activities including: CSP administration...

Job listing information

  • Reference PRO00680
  • Date posted 12 January 2022
  • Closing date 6 February 2022

Job description

Job summary

The Activities Operations Administrator is a critical role in delivering the Students’ Union’s support for student-led Clubs, Societies and Projects (CSPs).  

The role will provide administrative support as part of the high-quality support service for student volunteers and members engaging with our 350 Clubs, Societies and Student Led Projects. The role is responsible for supporting operational activities including:

  • CSP administration support
  • Administration for the Union Fleet
  • CSP governance and financial administration

Duties and responsibilities


  • To receive and respond to everyday enquiries by administering the Student Activities Department’s front line service, maintaining the central inbox and delivering our drop-in service.

  • To administer room bookings, space, storage and access for Clubs, Societies and Projects (CSP), Management Groups and Constituent Unions.

  • To provide administration support of the Union fleet including legal compliance, driver compliance, maintenance, staffing and finances.

  • To provide administration support for governance of Clubs, Societies and Projects (CSP), Management Groups and Constituent Unions including elections, CSPB, core documentation and policies.

  • To work with relevant student officers, colleagues and managers to support the delivery of the Union’s strategic aims for student activities.

  • Endeavour at all times to empower students and support them in carrying out their duties as appropriate.

Essential requirements


  • Experience of administration and delivery

  • Experience of building and maintaining relationships with a diverse set of people and stakeholders

  • Knowledge of structures, issues, and trends affecting Student Activities in Higher Education.

  • An understanding of equality, diversity and inclusion issues in practice

  • Excellent communication skills, both written and oral, with the ability to relate to people at all levels

Further information

Please note this role is with the Students’ Union. We’re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you’ll also be joining a wider community of staff working within higher education. If you’ve never worked in a students’ union, or are unsure why it’s different, we urge you to get in contact. It’s a brilliant place to work.

Flexible Working

Like with other organisations, the pandemic has required us to really think through our working patterns – and how we can enable staff to work flexibly and productively. Because we’re a relatively small, student-facing organisation, we have an expectation that all permanent staff will work from the office in South Kensington for three days a week minimum (more if they choose). However, we’re also keen to understand the specific needs of all our staff, so we will consider all requests for flexible variations on a case-by-case basis.

To apply for the role please complete the online application form.

Should you require any further details on the role please contact Connar Walford, Student Opportunities and Development Manager c.walford@imperial.ac.uk

Interviews will be expected to take place week commencing 14th February. 

Documents

About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are: 

  • Respect              
  • Collaboration
  • Excellence          
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk.