Group of students

On this page and our frequently asked questions page you will find all the information that you will need during your time as a casual worker. If you need any further advice or support, please contact the Casual Worker team using the button on the right.

 

Helpful information

Policy and procedures

Payments

You will be paid for the hours that you work as detailed in the Casual Hours Agreement. It is important that you confirm your actual hours worked with your manager to ensure payment is not delayed in line with departmental timesheet procedures.

Work carried out in this period

Date you will receive payment

01/07/2020 – 31/07/2020

24/08/2020

01/08/2020 – 31/08/2020

24/09/2020

01/09/2020 – 30/09/2020

23/10/2020

01/10/2020 – 31/10/2020

24/11/2020

01/11/2020 – 30/11/2020

23/12/2020

01/12/2020 – 31/12/2020

22/01/2021

Right to work – your responsibilities

Tier 4 Student term-time/vacation work restrictions

Tier 4 Students undertaking work are required to provide evidence of their academic term and vacation dates as part of the right to work check.

As an existing casual worker, you confirm that you are legally entitled to work in the UK without any additional immigration approvals and you agree to immediately notify the College, in writing, if, at any time and for any reason, you are no longer legally entitled to work in the UK or there are restrictions on your engagement.

It is essential that work offers made by managers/supervisors are by default within their total weekly hours’ restriction confirmed on their visa / Biometric residence permit (10 or 20 hours per Monday to Sunday week period).

Any exception to total hours over 10 or 20 per week being offered must be in a formal vacation period applicable to their study programme/course (summarised below), and it is essential that this is checked, and evidence provided to demonstrate that this is permitted, before work is undertaken.

Working in multiple roles / for multiple employers

If a student has confirmed they undertake work for more than one employer/manager, it is essential they and any supervisor/line managers are aware that any term-time weekly hours restriction is an overall total, and not per employer/job. Any work offer can only be made and/or accepted by the student where this will not exceed their overall term-time weekly total for all paid and voluntary work.

Completed Studies

If the student is at the end of their course/programme, they will be classed as in a vacation period. The student must request and provide evidence that they have completed all the academic requirements of the course (i.e. submitted the dissertation, attended the viva and completed corrections, or taken the resit exams) and that there is no further work and/or assessment outstanding.

Once this evidence is provided to the College, the student will be permitted to work over 10 or 20 hours per week until their visa / Biometric Residence Permit expiry date. However, if their UK Immigration status changes before the Tier 4 expiry date (i.e. the student moves to another immigration category e.g. Tier 2 General) a follow-up right to work check would be required before any further work is offered or undertaken.

Imperial Expectations

All workers at College are expected to adhere to our Imperial Expectations, as outlined below:

  • Champion a positive approach to change and opportunity
  • Communicate regularly and effectively within, and across, teams
  • Consider the thoughts and expectations of others
  • Deliver positive outcomes
  • Encourage inclusive participation and eliminate discrimination
  • Develop and grow skills and expertise
  • Work in a planned and managed way 

Please visit the imperial expectations page for more information.

Imperial Campuses & Getting Around

You may find that your assignment means you need to work at various campuses. Imperial has a number of campuses in London and the South East.  All have excellent travel links and are easily accessible through the use of public transport. Further information on our campus locations, including maps and transport information can be viewed on our campuses and maps page.

 A shuttle bus service is available for Imperial students and staff, providing free transport between the South Kensington, White City and Hammersmith campuses on weekdays. Each coach offers free WiFi available on board. For the latest information on pickup points and timetable, please click here.

Ending your assignment

If you no longer wish to undertake assignments with Imperial College, please e-mail us on casualworkerteam@imperial.ac.uk and we will issue your P45.

Who to contact

Imperial College have a dedicated Casual Worker team who will be your point of contact for any queries relating to payments or changes to details. To get in contact you can e-mail us on: casualworkerteam@imperial.ac.uk 

If you are running late or unable to attend an assignment you have confirmed you will work, please contact your manager directly.

Activate ICT Access

Access to College emails, IT systems and buildings

  • Casual workers will automatically be given access to the College computer network and provided with a College email address and user name.  This will be based on their College Identification Number (CID). If you are not aware of your Imperial e-mail address or CID number please contact casualworkerteam@imperial.ac.uk
  • New non-student casual workers will be provided with a CID by their manager as soon as the record has been set up (by the payroll department).  In order to activate College network access and IT facilities, the worker should follow this link: https://www.imperial.ac.uk/ict/activateaccount/
  • Read the webpage and scroll to the bottom of the page to click ‘accept’. The page should look like this:

Step 1: Activate a College account

  1. Go to Activate account - https://www.imperial.ac.uk/ict/activateaccount.
  2. Read the Terms and conditions of use shown and click on the Accept button.
  3. Enter your full name as given to the College on your application form.
  4. Enter your date of birth.
  5. Enter the College Identity (CID) card number. Find out about CIDs at: College accounts and CIDs
  6. Create a password and confirm it by entering it a second time.
  7. Click the Activate account button.

If the details are correct, your College account will be activated and your College account and email address will be displayed. 

Step  2: Log into your email to get your username

Accessing Payslips

  • Every payment made to a casual worker is supported by a payslip giving details of tax, national insurance and other deductions (if any).  Payslips can be accessed on-line using the College network log-in described above.   You will be sent an email (to your Imperial College email address) whenever you receive a payment of wages or salary, but you can access “My Payslips” at any time here
  • Paper payslips are not provided.
  • P60s provide an annual summary of earnings and tax and national insurance which has been deducted.  They are issued annually in late April or early May for the UK tax year which ends on 5 April each year.  They can be accessed on-line using the same address as for payslips.  Paper P60s will not be issued.

Frequently asked questions

If you have any questions or issues that are not covered on this page, please consult our frequently asked questions.

Pensions

For queries relating to pensions, please see this link.

Payment deductions

If you have been paid less than what you were expecting, this may be because HMRC has made a deduction. Depending on your personal tax situation, you may pay income tax and National Insurance. HMRC look at your monthly salary and assume you will earn that amount each month for the entire tax year. The tax year runs from 6th April to 5th April the following year. Therefore, they apportion your Personal Allowance across the tax year (which is £12,500 for 2020/2021) which might mean you pay income tax in any given month. If you reach the end of the tax year and believe you have paid too much tax, you will need to apply for a tax rebate via HMRC. Please see this link.

Roles

The following list provides information on other assignments that you might be offered during your engagement with Imperial College. 

Roles

Academic Research

If you are offered work to support academic research then a full description of the role and associated hourly rate will be provided to you ahead of the assignment start date.

Academic Teaching including Visiting Lecturers

Imperial College have opportunities arise for Academic professionals to undertake a temporary assignment to support with Academic Teaching. This can be as a Guest Speaking or a Visiting Lecturer. A full description of the role and associated hourly/daily rate will be provided to if you are offered this type of work ahead of the assignment start date.

Administration Support and Library Services

Imperial College have opportunities arise for Casual Workers to undertake assignments within Library Services in addition to Administration roles within various departments across the college. A full description of the role and associated hourly rate will be provided to you if you are offered this type of work ahead of the assignment start date.

Campus Services - Operations

Professional Consultancy

Imperial College have opportunities arise for Casual Workers to undertake assignments within non-academic professional roles. A full description of the role and associated hourly rate will be provided to you if you are offered this type of work ahead of the assignment start date.

Student Union - Operations

Teaching Support - Faculty of Engineering

Teaching support jobs and their associated duties vary by hiring department. The list of jobs and job descriptions below is still in development.

 

Aeronautics

Undergraduate Teaching Assistant, Aeronautics - Job Description (pdf)

 
 

Open Day and Exams Assistant - Job Description (pdf)

Marking (Aeronautics) - Job Description (pdf)

 

Bioengineering

 
 
 
 
 
 
 

Chemical Engineering

 

Non-teaching, Chemical Engineering - Job Description (pdf)

 

Civil and Environmental Engineering

Undergraduate Teaching Assistant (Civil Engineering) - Job Description (pdf)

GTA Standard Rate (Civil Engineering) - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Invigilator - Job Description (pdf)

Administrator - Job Description (pdf)

 

Computing

Undergraduate Teaching Assistant - Job Description (pdf)

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Teaching Scholar, Computing - Job Description (pdf)

 


Dyson School of Engineering

UTA, Dyson School of Design Engineering - Job Description (pdf)

GTA Lower rate, Dyson School of Design Engineering - Job Description (pdf)

 

Earth Science and Engineering

Undergraduate Teaching Assistant - Job Description (pdf)

UTA Fieldwork, Lower rate - Earth Science Engineering - Job Description (pdf)

UTA Fieldwork, Standard rate - Earth Science Engineering - Job Description (pdf)

 

Electrical and Electronic Engineering

 

Materials

Teaching Support - Faculty of Medicine

Teaching support jobs and their associated duties vary by hiring department. The list of jobs and job descriptions below is still in development.

Faculty of Medicine Education Office

Assistant Invigilator - Job Description (pdf)

Chief Invigilator - Job Description (pdf)

Student Events Helper - Job Description (pdf)

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Higher Rate - Job Description (pdf)

Brain Sciences

Undergraduate Teaching Assistant - Job Description (pdf)

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Immunology and Inflammation

Undergraduate Teaching Assistant - Job Description (pdf)

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Infectious Disease

Undergraduate Teaching Assistant - Job Description (pdf)

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

 

Teaching Support - Faculty of Natural Sciences

Teaching support jobs and their associated duties vary by hiring department. The list of jobs and job descriptions below is still in development.

Chemistry

Undergraduate Teaching Assistant - Job Description (pdf)

Graduate Teaching Assistant, Standard Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Graduate Teaching Assistant, Remote (Chemistry)- Job Description (pdf)

Invigilator - Job Description (pdf)

 

Mathematics

Demonstrating, Standard (Mathematics) - Job Description (pdf)

Demonstrating, Year 1 and 2 problem classes (Mathematics)- Job Description (pdf)

Demonstrating, Year 1 and 2 Senior GTA (Mathematics) - Job Description (pdf)

Demonstrating, Higher (Mathematics) - Job Description (pdf)

Event Assistance (Mathematics) - Job Description (pdf)

Invigilator (Mathematics) - Job Description (pdf)

Chief Invigilator (Mathematics) - Job Description (pdf)

Marking (Mathematics) - Job Description (pdf)

Marking, 2nd exams (Mathematics) - Job Description (pdf)

Peer Tutor - Job Description (pdf)

TCC Technician - Job Description (pdf)

Departmental Student Ambassador (Mathematics) - Job Description (pdf)

Physics

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Invigilator - Job Description (pdf)

 

Life Sciences

Graduate Teaching Assistant, Lower Rate - Job Description (pdf)

Graduate Teaching Assistant, Upper Rate - Job Description (pdf)

Silwood Fieldwork Assistant, Lower Rate - Job Description (pdf)

Silwood Fieldwork Assistant, Upper Rate - Job Description (pdf)

Centre for Enivronmental Policy

In production

Teaching Support - Imperial College Business School

Teaching support jobs and their associated duties vary by hiring department. The list of jobs and job descriptions below is still in development.

1st Marking Exam Script (Faculty) - Job Description (pdf)

1st Marking Exam Script (Teaching Assistant) - Job Description (pdf)

2nd Marking Exam Script (Faculty) - Job Description (pdf)

2nd Marking Exam Script (Teaching Assistant) - Job Description (pdf)

UTA - ICBS - Job Description (pdf)

Teaching Assistant, Lower rate (ICBS) - Job description (pdf)

Teaching Assistant, Standard rate (ICBS) - Job description (pdf)

Teaching Assistant, Higher rate (ICBS) - Job description (pdf)

Graduate Teaching Assistant, Lower rate (ICBS) - Job description (pdf)

Graduate Teaching Assistant, Standard rate (ICBS) - Job description (pdf)

Graduate Teaching Assistant, Upper rate (ICBS) - Job description (pdf)

Graduate Teaching Assistant, Highest rate (ICBS) - Job description (pdf)

Invigilator, Lay (ICBS) - Job description (pdf)

Invigilator, Chief (ICBS) - Job description (pdf)

Online Marking Support (ICBS) - Job description (pdf)

Multimodal Co-pilot, Standard rate (ICBS) - Job description (pdf)

Multimodal Co-pilot, Higher rate (ICBS) - Job description (pdf)

Access to Work (ATW) support (ICBS) - Job description (pdf)

Tutor, Lower rate (ICBS) - Job description (pdf)

Tutor, Standard rate (ICBS) - Job description (pdf)

Tutor, Higher rate (ICBS) - Job description (pdf)

Tutor, Online (ICBS) - Job description (pdf)