Group of students

On this page and our frequently asked questions page you will find all the information that you will need during your time as a casual worker. If you need any further advice or support, please contact the Casual Worker team using the button on the right.

For those that are not yet registered as a casual worker at the college, please review our resource page for prospective casual workers.

 

Helpful information

Policy and procedures

We recommend that all workers familiarise themselves with the following guidance and policies before starting work: 

Payments

You will be paid for the hours that you work as detailed in the Casual Hours Agreement. It is important that you confirm your actual hours worked with your manager to ensure payment is not delayed in line with departmental timesheet procedures.

Work carried out in this period

Date you will receive payment

01/07/2020 – 31/07/2020

24/08/2020

01/08/2020 – 31/08/2020

24/09/2020

01/09/2020 – 30/09/2020

23/10/2020

01/10/2020 – 31/10/2020

24/11/2020

01/11/2020 – 30/11/2020

23/12/2020

01/12/2020 – 31/12/2020

22/01/2021

Right to work – your responsibilities

Tier 4 Student term-time/vacation work restrictions

Tier 4 Students undertaking work are required to provide evidence of their academic term and vacation dates as part of the right to work check.

It is essential that work offers made by managers/supervisors are by default within their total weekly hours’ restriction confirmed on their visa / Biometric residence permit (10 or 20 hours per Monday to Sunday week period).

Any exception to total hours over 10 or 20 per week being offered must be in a formal vacation period applicable to their study programme/course (summarised below), and it is essential that this is checked, and evidence provided to demonstrate that this is permitted, before work is undertaken.

Imperial College students

Undergraduate students: Standard term & vacation dates as published on the College Term dates webpage

Postgraduate Taught students (Masters): Standard Christmas and Easter vacation dates as per College Term dates webpage. However, students should not exceed 20 hours during the summer, as they are expected to continue their studies during this period.

  • Evidenced on the required letter/email of term dates covering the full duration of the degree programme issued by Student Records Office and attached to the completed Tier 4 student work form.

MBBS students: Term and vacation dates as per the Programme specific variations to College term dates document (updated each academic year) covering the full duration of the degree programme

Research (PhD) students: Considered to be term-time throughout their programme and should not work over 20 hours per week until they have completed all academic requirements (with the exception of approved PhD annual leave during the programme, granted by PhD supervisor and within the student’s entitlement).

  • Evidenced by a completed Tier 4 student work form, confirming the PhD programme/dates.
  • When the student has completed all academic requirements (when the final PhD thesis has been submitted onto Spiral) the student will need to provide suitable evidence confirming this status and will then be permitted to work over 20 hours per week.

Students sponsored by another institution

The relevant term time and vacation periods will be as per the student’s provided termtime/vacation date evidence (summarised below), as part of the right to work check.

  • Evidenced by the following and attached to the completed Tier 4 student work form:
  • a printout from the education institution’s website or other material published by the institution setting out its timetable covering the full duration the course/programme; or
  • a copy of a letter or email addressed to the student or the College from the education institution confirming term time / vacation dates covering the full duration of the course/programme.
Working in multiple roles / for multiple employers

If a student has confirmed they undertake work for more than one employer/manager, it is essential they and any supervisor/line managers are aware that any term-time weekly hours restriction is an overall total, and not per employer/job. Any work offer can only be made and/or accepted by the student where this will not exceed their overall term-time weekly total for all paid and voluntary work.

Completed Studies

If the student is at the end of their course/programme, they will be classed as in a vacation period. The student must request and provide evidence that they have completed all the academic requirements of the course (i.e. submitted the dissertation, attended the viva and completed corrections, or taken the resit exams) and that there is no further work and/or assessment outstanding.

Once this evidence is provided to the College, the student will be permitted to work over 10 or 20 hours per week until their visa / Biometric Residence Permit expiry date. However, if their UK Immigration status changes before the Tier 4 expiry date (i.e. the student moves to another immigration category e.g. Tier 2 General) a follow-up right to work check would be required before any further work is offered or undertaken.

Imperial Expectations

All workers at College are expected to adhere to our Imperial Expectations, as outlined below:

  • Champion a positive approach to change and opportunity
  • Communicate regularly and effectively within, and across, teams
  • Consider the thoughts and expectations of others
  • Deliver positive outcomes
  • Encourage inclusive participation and eliminate discrimination
  • Develop and grow skills and expertise
  • Work in a planned and managed way 

Please visit the imperial expectations page for more information.

Imperial Campuses & Getting Around

You may find that your assignment means you need to work at various campuses. Imperial has a number of campuses in London and the South East.  All have excellent travel links and are easily accessible through the use of public transport. Further information on our campus locations, including maps and transport information can be viewed on our campuses and maps page.

 A shuttle bus service is available for Imperial students and staff, providing free transport between the South Kensington, White City and Hammersmith campuses on weekdays. Each coach offers free WiFi available on board. For the latest information on pickup points and timetable, please click here.

Ending your assignment

If you no longer wish to undertake assignments with Imperial College, please e-mail us on casualworkerteam@imperial.ac.uk and we will issue your P45.

Who to contact

Imperial College have a dedicated Casual Worker team who will be your point of contact for any queries relating to payments or changes to details. To get in contact you can e-mail us on: casualworkerteam@imperial.ac.uk 

If you are running late or unable to attend an assignment you have confirmed you will work, please contact your manager directly.

Roles

The following list provides information on other assignments that you might be offered during your engagement with Imperial College. 

Roles

Academic Research

If you are offered work to support academic research then a full description of the role and associated hourly rate will be provided to you ahead of the assignment start date.

Administration Support and Library Services

Imperial College have opportunities arise for Casual Workers to undertake assignments within Library Services in addition to Administration roles within various departments across the college. A full description of the role and associated hourly rate will be provided to you if you are offered this type of work ahead of the assignment start date.

Academic Teaching including Visiting Lecturers

Imperial College have opportunities arise for Academic professionals to undertake a temporary assignment to support with Academic Teaching. This can be as a Guest Speaking or a Visiting Lecturer. A full description of the role and associated hourly/daily rate will be provided to if you are offered this type of work ahead of the assignment start date.

Campus Services - Operations

The list of jobs and job descriptions below is still in development.

JobLink to job description
 Catering Assistant  Catering Assistant - Job Description
 Events Catering Assistant  Events Catering Assistant - Job Description
 Events Operations Assistant  Events Operations Assistant - Job Description
 Events Technician

 

 Recreation Assistant  Recreation Assistant - Job Description
Summary of the table's contents

Professional Consultancy

Imperial College have opportunities arise for Casual Workers to undertake assignments within non-academic professional roles. A full description of the role and associated hourly rate will be provided to you if you are offered this type of work ahead of the assignment start date.

Student Union - Operations

The list of jobs and job descriptions below is still in development.

JobLink to job description
Receptionist Receptionist - Job Description
Bar Staff Bar Staff - Job Description
Catering Assistant  

Catering Assistant - Job Description

Events Assistant Events Assistant - Job Description
Retail Assistant Retail Assistant - Job Description
Administrator Administrator - Job Description
Summary of the table's contents

Student Ambassadors

The list of jobs and job descriptions below is still in development.

JobLink to job description
Student Blogger Student Blogger - Job Description
President's Ambassador President's Ambassador - Job Description
President's Ambassador - Senior Senior President's Ambassador - Job Description
Programme/Activity Leader - Solo  
Programme/Activity Leader - training another  
Programme/Activity Leader - being trained  
Programme/ Activity STEM Ambassador  
Senior Residential Assistant  
Makerspace Duty Manager  
Reach Out Lab Duty Manager  
Primary Outreach Ambassador  
Summary of the table's contents

Teaching Support

Teaching support jobs and their associated duties vary by hiring department. The list of jobs and job descriptions below is still in development.

DepartmentJob Job Description
Aeronautics GTA - Lower rate  
Aeronatuics GTA - Upper rate  
Aeronautics Administrator  
Aeronautics Marking  
Chemistry UTA  
Chemistry GTA - Lower rate  
Chemistry GTA - Upper rate  
Chemistry Invigilator  
Computing UTA  
Computing GTA - Lower rate  
Electrical and Electronic Engineering UTA  
Electrical and Electronic Engineering GTA - Lower rate   
Electrical and Electronic Engineering GTA - Upper rate   
Electrical and Electronic Engineering Invigilator  
Physics GTA - Lower rate  
Physics GTA - Upper rate  
Physics Invigilator  
Materials UTA  
Materials GTA - Lower rate  
Materials GTA - Upper rate  
Mathematics Invigilation  
Mathematics Marking  
Mathematics Demonstrating (standard)  
Mathematics Peer Tutor  
Mathematics TCC Technician  
Mathematics Event Assistant  
Mathematics Demonstrating (Year 1 & 2 problem classes)  
Mathematics Chief Invigilator  
Mathematics Demonstrating (Year 1 & 2 Senior GTA)  
Mathematics Marking (2nd exams)  
Mathematics Demonstrating (higher)  
Mechanical Engineering GTA  
Mechanical Engineering Non teaching  
Medicine UTA  
Medicine GTA - Lower rate  
Medicine GTA - Upper rate  
National Heart and Lung Institute (NHLI) UTA  
National Heart and Lung Institute (NHLI) GTA - Lower rate  
National Heart and Lung Institute (NHLI) GTA - Upper rate  
National Heart and Lung Institute (NHLI) Invigilator  
Summary of the table's contents