Competitive Tenders
Description
Where a procurement requirement has been identified and the strategy to procure the requirement is to be "competitively tendered", then you should follow this process guidance. This should be read in conjunction with Step 4, 5 and 6a documents.
External spend is subject to the following competition thresholds:
When you must obtain quotations/tenders
Note: Major competitive tenders (>£100k) to be issued via In-Tend (e-tender platform)
| Value From (exc. VAT) | Value To (exc. VAT): | Tendering Requirements: |
|---|---|---|
| £0 | £10,000 |
Order may be made without competitive quotations |
| £10,000 | £20,000 | Seek at least 3 written quotations - obtaining at least 2 |
| £20,000 | £50,000 |
Seek a minimum of 3 written quotations or tenders The decision and reasons must be entered in the contract file |
| £50,000 | £100,000 | A minimum of 3 tenders must be invited |
| >£100,000 | Consult with Procurement who will carry out the tender |
Engagement
- End User Client to establish requirements to procure
- Category Manager (Abad Zalal - a.zalal@imperial.ac.uk) to advise and support on tendering matters and lead on major competitive tenders
- Responsible Director of Department to support the competitive tender process
- Project Team to support delivery of the competitive process (where applicable)
- Space & Building Information Team to support the tender process in terms of BIM and Records requirements
- Sustainability Programme Manager to support the implementation of the sustainability criteria into tenders
Forms & Links
- (Guidance) In-Tend Registration Guide for Suppliers: Intend Supplier Registration Guide
- Imperial Competition Guidelines: Competition Thresholds
- ITT Documents for Consultancy Services: Full Tender - Consultant
- ITT Documents for Main Contractors: Full Tender - Contractor
- ITT Scope of Services (Consultants): Full Tender - Contractor
- ITT PCSA/PSC Scope of Services (Contractors): TBC
- (Guidance) Tender List Template: Tender Longlist
Approvals & Compliance Review
Category Manager will review and approve all competitive tender packs.
Repeated Subsequent RIBA Stages
Competitive tenders can occur at multiple RIBA stages depending on the requirement.