Contracting Strategy

Description

To support the Procurement Plan and its robustness, a contracting strategy is required to facilitate the procurement requirements. This document details the contracting provisions available to formally engage supply chain partners for services required to deliver the project.

All external spend with suppliers will be subject to a form of terms and conditions associated with the order. All orders raised via the e-procurement system as standard, will be backed by Imperial's PO (Purchase Order) Terms and Conditions (T&Cs). 

Where deemed required due to the significance of the services, the contractural provisions between the parties can be increased by implementing a bespoke form of contract. 

The Category Manager maintains a suite of bespoke contract templates and supporting provisions, this ranges from JCT 2016, NEC4, Bespoke Consultancy Agreements and Imperial Purchase Order T&Cs. The suite of contract templates contain provisions for Novations and Third Party Warranties. 

A typical project contracting strategy would be as follows: 

  1. Lead Designer / Architect / Principal Designer: Bespoke Consultancy Agreement
  2. BIM Project Information Manager: Bespoke Consultancy Agreement
  3. Structural Engineer: Bespoke Consultancy Agreement
  4. MEP Engineer: Bespoke Consultancy Agreement
  5. Quantity Surveyor: Bespoke Consultancy Agreement
  6. Project Manager: Bespoke Consultancy Agreement
  7. Fire Engineer: Bespoke Consultancy Agreement
  8. Clerk of Works / Supervisor: Bespoke Consultancy Agreement
  9. Planning Consultant: Bespoke Consultancy Letter of Appointment (Shortform)
  10. BREEAM Consultant: Bespoke Consultancy Letter of Appointment (Shortform)
  11. Acoustic Consultant: Bespoke Consultancy Letter of Appointment (Shortform)
  12. Supplier of Manufactured Goods / Ancillary Contractors: Imperial Purchase Order T&Cs
  13. Main Contractor: JCT PCSA / NEC PSC Contracts (if 2 stage), JCT D&B / NEC Option A

Engagement

  • Category Manager (Abad Zalal - a.zalal@imperial.ac.uk): to provide strategic advice and support the delivery of the contracting strategy for the project
  • Director of Department: to obtain support for the contracting strategy for the project
  • Project Team inc. Employer's Agent and Quantity Surveyor: to support the delivery of the contracting strategy for the project
  • Legal Advisors: to advise on contract-related matters where required

Forms & Links

*Note the information found using the links above are commercially sensitive, if you are unable to access the links above, please contact the Category Manager.

Approvals & Compliance Review

Contracting strategy must be approved by the Category Manager as part of the Procurement Plan. All changes to the standard form of contract templates must be approved by the Category Manager or Head of Procurement. 

Repeated Subsequent RIBA Stages

The contracting strategy should be fixed as early as possible as part of the Procurement Plan, however, depending on requirements the strategy could flex as you progress through the RIBA stages.*

*E.g. Project kicks off at RIBA Stage 0-1 as a D&B single stage, however, as we approach RIBA Stage 2 the site complexities are further understood, and it is found to require a significantly more complex sequencing arrangement to accommodate the works, subject to this the project team feel a D&B 2 stage would offer greater value due to the complexitiy in programming and sequencing.