Single Source
Description
Where a procurement requirement has been identified and the strategy to procure the requirement is to be "single source/directly appointed", then a single source approval form must be submitted for approval to cover this request. Single source approval is required for expenditure over £10k + VAT. This should be read in conjunction with Step 4, 5 and 6a documents.
It should be noted that although the requested service is being procured via a single source strategy, it is important that for key services that a formal enquiry pack is prepared and issued to the selected supply chain partner as part of this procurement, this is to ensure information / requirements are cascaded at the appropriate time.
Engagement
- End-user Client: to establish requirements to procure
- Category Manager (Abad Zalal - a.zalal@imperial.ac.uk): to discuss the single source request and its feasibility and support single-source request
- Head of Procurement: to approve the single-source request
- Space and Records & Archives Team: to support the request in terms of BIM / Space Records & Archiving requirement (if applicable)
- Responsible Director of Department: to support single-source request
Forms & Links
Single Source Approval Form Template: PR01 Single Source Justification
Approvals & Compliance Review
- Category Manager and Responsible Director of Department must support the single source request
- Head of Procurement approves the single source request
- Single Source Approval Form to be issued via Box Sign for sign-off
- Requestor uploads the Single Source Approval Form in Box Sign for sign-off
- Requestor signs, Responsible Director signs, Category Manager approves, and Head of Procurement signs and approves the request.
Repeated Subsequent RIBA Stages
Single source approval requests must be requested as and when they arise for expenditure over £10k + VAT.