Standards/Key Interfaces

Description

This document establishes the key provisions and interfaces to consider in all enquiry packs to external parties when single sourcing or competitively tendering a procurement requirement.

Imperial Standards

This is a centralised folder of information maintained by the Category Manager and is to be included in all major enquiries (single sourced or competitively tendered). This contains information from a range of department sources, H&S/Engineering/Project Management/Fire Safety/ Sustainability policies and documentation.

Key Procurement Interfaces

BIM

Please note, if a project is 2D, there will be no requirement for 3D/BIM related provisions.

  • Design Service Tenders - 3D or BIM PQQ questions are to be issued prior to enquiry
  • Contractor Tenders - 3D or BIM PQQ questions are to be issued prior to enquiry

Design Service Tenders and Contractor Tenders must include 3D or BIM ITT questions. Imperial BIM Manager will review and assess responses from external parties related to 3D/BIM PQQ or ITT questions. 

Sustainability 

All procurement activites going out for tender will include a sustainability criteria. 

  • 10% for tenders with an estimated value less than £100k
  • 20% for tenders with an estimated value over £100k

Sustainability Programme Manager will set requirements within tenders and review and assess responses from external parties in relation to Sustainability.

Any derogations to the above criteria will be approved by the Sustainability Programme Manager and Head of Procurement. 

Engagement

  • Category Manager (Abad Zalal - a.zalal@imperial.ac.uk) to support implementing Imperial Standards and Key Interface requirements into any external procurement enquiries. 
  • Sustainability Programme Manager to implement sustainability requirement into procurement process.
  • Space Management Team/Records & Archvies Officer (cad.compliance@imperial.ac.uk) / (Alyson Brewer - a.brewer@imperial.ac.uk) to implement BIM requirements into procurement process.
  • Engineering Team to support the procurement process where required.
  • H&S/Fire/BSA Safety Teams to support the procurement process where required.

Forms & Links

Approvals & Compliance Review

Ensure all Imperial Standards and interface requirments are included in relevant procurement enquiries, the Category Manager will support you with this. 

Repeated Subsequent RIBA Stages 

As and when a new procurement enquiry is to be made to an external service provider, the above is to be considered.