Pre-Existing Information including H&S File

Description

Existing information on the project's demise should be reviewed by the Design Team to develop the design and identify any risks. This includes but is not limted to:

  • Operating & Maintenance Manuals (O&Ms)
  • Building Fabric Manuals, which incorporate the Health & Safety File.
  • For previous projects: Current floor plans, historic/archive draings relating to fabric, structure and services, fire strategies, surveys. 

Engagement

  • Contact the Estates Records & Archives Officer to request access to the O&Ms availabel in digital format and for schedules of historic information (drawings, older O&Ms, project files) in the archives.
  • Contact the Building Information Team (cadcompliance@imperial.ac.uk) for current floor plans.
  • Contact the Fire Office for any existing Fire Strategies. 

Repeated Subsequent RIBA Stages

RIBA Stage 3-4

As the design and project scope develops, the Design Team can contact the Estates Records & Archives Officer for any additional information in the archive, providing detail on the location and type of information required. Notify the Estates Records & Archives Officer if historic information has been obtained from other sources, for this to be added to the archive records. 

RIBA Stage 4

Contractor can review pre-existing information copied into the project file during the design stages and request access to existing O&Ms as required.