Insurance

Description

Insurance requirements for carrying out construction projects in buildings and/or land owned, leased or occupied under license by Imperial College London.

Engagement 

Project Manager to contact Imperial Insurance Manager for any queries (Chantal Coulson - c.coulson@imperial.ac.uk)

Projects with a contract value of up to £2.5m are covered by HSB, provided they do not fall within the referral categories listed below:

  • 3rd party spaces (not owned by Imperial including Trust spaces and the iHub)
  • Non-standard construction
  • New-build projects
  • Aviva properties (Graphite Works, 10-13 Princes Gardens, 58 Princes Gate, Garden Cottage, Clayworks and Warren Farm Sports Centre)

For projects meeting the above criteria, insurer referral is required before cover can be confirmed. 

If unsure, please review the Property Manager Checklist Contract Works Insurance Requirements for full criteria list to clarify.

Forms & Links

Please review the Property Manager Checklist Contract Works Insurance Requirements before contacting the Insurance Manager.

If there is an upcoming policy renewal as part of a project, please complete the Insurance Contract Works Document

  • Worksheet 1 ("HSB - Contract Works") should be completed as part of the renewal process and should include details of all planned projects and contract works for the forthcoming policy period.
  • Worksheet 2 ("EOY HSB - Contract Works") is the end-of-year declaration and should be completed with the actual contract values and works undertaken during the policy period. 
Insurer Referral 

For any project requiring insurer referral, the following information is required and must be sent to the Insurance Manager. 

Contract Works

  • Value of the contract
  • Type of contract
  • Start / end date
  • Name of Contractor
  • Location – full address
  • COPE information:
    • Construction
    • Occupation
    • Protection
    • Exposure
  • Will there be any hot works?
  • Is the project a refurbishment of an existing structure or a new build?
  • Is Joint Names required?
  • Has this contract been included within the renewal declaration?

Additional information for New Buildings

  • Is there a survey report available?
  • Will there be new contents to be added? If so what is the value?
  • Will there be IT equipment? Please provide the details?
  • Will there be Engineering Items to be added to the Inspection regime? If so please provide the details and contact name for the location.

Existing Structure Works

For your reference the following risk factors will be used to determine any assessment of the rate applied and the premium required:

  • The types of work being undertaken;
  • Whether there is any piling
  • If the contract being worked under required Joint Names cover (this removes the potential for underwriters to subrogate the claim against negligent contractors)
  • The presence of combustible materials
  • Use of heat/hot works on the project
  • Occupancy of the building in question (unoccupancy increases risk)

Approvals & Compliance Review

  • Project can commence on site (RIBA Stage 5) when Insurance Manager has confirmed insurance cover is in place, Joint Names/Waiver is satisfied, Embedded Space liabilities defined and all risks approved.
  • Project cannot commence or continue on site if no insurance confirmation is received, no embedded space (3rd party buildigns) host agreement is in place, Joint Names insurance is unachievable, high-risk methods not referred to, and no Hot Works Permit in place. 
  • The Insurance Manager will provide confirmation via email.

Repeated Subsequent RIBA Stages 

RIBA Stage 0-4

Project Managers to ensure that if additional insurance premium costs are required, they are incorporated into all cost plans and approved funding requests.

RIBA Stage 5

Insurance placement to be confirmed by the Insurance Manager. Notify the Insurance Manager of material changes to scope/cost/methods/programme/storage - Notify if an insurance extension is required as soon as possible. 

RIBA Stage 6

Notify the Insurance Manager of Practical Completion and confirm maintenance/defects liability period.