Space Handover to Contractor

Description

Site Handover to Contractor

The handover process to a Principal Contractor (PC) involves several key steps to ensure a smooth transition and compliance with CDM requirements.

To formally handover the space to the Principal Contractor, the Project Manager must ensure the following has occurred: 

  • Health & Safety (H&S) Induction Certificate received and issued to the PC
  • Decontamination Certificates issued to the PC
  • Area Clearance Certificates issued to the PC
  • Any Asbestos Clearance Certificates if applicable
  • All necessary isolations have been carried out, and a record of the isolations have been formally received
  • A Handover Form is to be completed by the Project Manager, relevant signatures obtained and then issued to the Principal Contractor and Technical Author for their records

Once the above has been carried out, the Principal Contractor can formally take ownership of the space under CDM regulations.

Space Approval Forms & Area Clearance Certificates to Space Management Team

This process involves any amendments to a space on an Imperial site, including any addition in space, change of space, or release of space. Any space to be affected by project works requires confirmation that the site is clear of hazardous materials, as well as updates to Imperial systems such as Pythagoras to ensure changes of space have been correctly logged. The decontamination certificates, area clearance forms, handover form and change of space form is to be completed and sent to the Space Manager, advising them of CDM handover of space to the PC.

Engagement

  • Health & Safety Advisor (Construction) for H&S Induction Certificate
  • Maintenance Teams for isolation schedules and records of isolations carried out
  • Space Manager (g.madfai@imperial.ac.uk) for any Space Change Forms, Area Clearance Certificates, Decontamination Certificates etc.
  • CAD Compliance Team (cadcompliance@imperial.ac.uk) for any Space Change Forms or amendments to layout for Imperial systems. 
  • End-users/Building Managers to confirm amendments to space and acceptance of Change of Ownership and Change of Financial Charges

Forms & Links

Approval & Compliance Review

All space approval forms will need to be sent to the Space Manager for approval, which will be granted via a digital signature on Box.

Repeated Subsequent RIBA Stages

RIBA Stage 6

At Practical Completion, the area will be formally be handed back to Imperial. The Practical Completion Certificate is to be forwarded to the Space Manager, so they are aware that the area is back under Imperial's control. Handover Space Form for any additional space sent to the Space Manager, to be completed by the Project Manager and End-Users.