Project Implementation Document (PID)
Description
Completion of a Project Implementation Document (PID) is required as part of the project approval process and any funding request approval.
Engagement
The Project Manager is to work in conjunction with the Design Team to complete the PID template prior to the monthly Capital Review Group (CRG) meeting. The draft PID is to be issued to the Director of Project Delivery and Head of Cost Management by the due date set out in the schedule of CRG/OIC dates. The final PID incorporating any amendments is to be issued by the CRG paper deadline date.
Forms & Links
- PID Template: PM15 PID Template
- Change Control (Inside Budget): F04a Change Control (Inside Budget)
- Change Control (Outside Budget): F04b Change Control Outside Budget
Approvals & Compliance Review
PIDs are submitted through the various Governance Boards or Committees for approval up to the project value as follows:
- <£1.5m - Capital Review Group (CRG) under CPO delegation
- >£1.5 to £10m - Operations and Infrastructure Committee (OIC)
- >£10m to £30m - Finance & Property Committees
- >£30m - Council
PID approvals will be formally confirmed by email via the Head of Cost Management, this will be followed up in due course with a Box signature on the PID document from the relevant authorised Board or Committee member. Project finance codes will be set up following receipt of approval. The Project Manager is to advise the Records & Archives Officer is the project has been terminated.
Repeated Subsequent RIBA Stages
RIBA Stage 1
A PID document is required for feasibility during RIBA Stage 1, which must include information for the Indicative Project Programme, Client Brief and Key Risks.
RIBA Stage 2
A PID document is required for design during RIBA Stages 2-4, these can be single stages or combined. They must include information for the Project Programme, Client Brief signed off by the end-user representative, Key Risks, Cost Plan and Investment Case/Appraisal.
RIBA Stage 5
A PID document is required for construction Stage 5 which must include information for the Project Programme, Key Risks, Cost Plan and Investment Case/Appraisal. Change control forms (CCFs) will be required for any funding additions/omissions and transfers of approved funding on projects. (Refer to F04a/F04b above).