The flowchart below is a snapshot of the PhD lifecycle at Imperial, especially for students in the Department of Electrical and Electronic Engineering.

Please read further guidance for each of the milestones in the respective sections below.

  • Important: The postgraduate research (PGR) milestones process has now been digitalised for the Exam Entry and Thesis submission. Digitisation of Exam Entry and Thesis submission will significantly contribute to an improved student experience.
  • Students: Please refer to the registry webpage, which gives instructions about the digitalisation of Exam Entry and Thesis submission, including a step by step video.
  • Staff: Please refer to the registry webpage, which gives instructions about the digitalisation of Exam Entry and Thesis submission, including a step by step video.
  • All: Please see the PGR milestones manual, for guidance on the digitalised process for your EEF and thesis milestone.  
  • Regulations for the award of MPhil and PhD.

IRP - Initial Research Plan

IRP - Initial Research Plan

Please read the IRP Guidelines (PDF) for full guidance.

Full time students need to submit in the first 0-3 months.

Part time students need to submit in the first 0-6 months.

IRP form (Word)

Other useful pages for you to explore:

  • Graduate School - provides a number of courses for Doctoral Students, including professional development programmes and Graduate Teaching Assistants (GTA) training.
  • Center for Academic English - they offer academic writing support for researchers; native speakers might also benefit from their courses on advanced academic writing, writing a research paper and global postgraduate retreat for thesis writing.
  • Working as a GTA - please follow the guidelines on this page if you intend to take paid work as a GTA in the department

ESA - Early Stage Assessment

ESA - Early Stage Assessment

Please read the ESA Guidelines (PDF) for full guidance.

Full-time students need to submit by month 8 - assessment by month 9.

Part-time students need to submit by month 17 – assessment by month 18.

Students must have completed:

 

Submitting your ESA Form

Please note that there are 2 different ESA forms, depending on when you started your programme.

If you started your postgraduate degree on or after 24 September 2019

 The college now requires you to submit a copy of your ESA report to Turnitin (via Blackboard), for an originality check before your ESA assessment. The ESA assessors will check your report on Turnitin before the ESA assessment takes place. If this is applicable to you, please:

       1. Login to Blackboard through the course name 'ESA Assignment Submission - Dept. of Electrical and Electronic Engineering'

       2. Submit your ESA report on Blackboard via the 'ESA Assignment Submission area'.  See the 'Student Guidance' tab on the left hand panel of the Blackboard page, for step by step instructions to submit your ESA report on Blackboard via Turnitin.

       3. Once you have submitted your ESA report on Blackboard via Turnitin, you will need to save your ESA report (with your originality report) as a pdf file, and then email it to your ESA supervisor and assessors together with the ESA Form (post Sept 2019)(word).

Please see the instructions on how to download ESA report from Blackboard‌‌.

If you started your postgraduate degree before 24 September 2019, please use the ESA form below. You do not need to submit your ESA report to Turnitin. 

Other useful pages for you to explore:

  • Graduate School - provides a number of courses for Doctoral Students, including professional development programmes and Graduate Teaching Assistants (GTA) training.
  • Centre for Academic English - they offer academic writing support for researchers; native speakers might also benefit from their courses on advanced academic writing, writing a research paper and global postgraduate retreat for thesis writing.
  • Working as a GTA - please follow the guidelines on this page if you intend to take paid work as a GTA in the department

 

LSR - Late Stage Review

LSR - Late Stage Review

Please read the LSR - Guidelines (PDF) for full guidance.

Full-time students need to submit by month 20 - assessment by month 24

Part-time students need to submit by month 32 – assessment by month 36

  • There is no recommended length for the LSR
  • Students must have completed any missing Graduate School Professional Development courses (altogether 4: normally 2 by ESA + 2 by LSR)

Other useful pages for you to explore:

  • Graduate School - provides a number of courses for Doctoral Students, including professional development programmes and Graduate Teaching Assistants (GTA) training.
  • Center for Academic English - they offer academic writing support for researchers; native speakers might also benefit from their courses on advanced academic writing, writing a research paper and global postgraduate retreat for thesis writing.
  • Working as a GTA - please follow the guidelines on this page if you intend to take paid work as a GTA in the department

CRS - Completing Research Status / Progress Review

CRS (writing-up) - Completing Research Status / Progress Review

Please read the guidelines document below for full guidance.

  • CRS (writing-up) Guidelines (PDF)
  • ‌‌CRS (writing-up) form (Word) - Students complete CRS form with Supervisor
  • You must have completed both ESA and LSR in order to enter the CRS stage.
  • The initial registration period for PhDs is three years (36 months) for full-time students and five years (60 months) for part-timers. By that point, students must review their progress with their supervisor and plan their final year.
  • Many funding schemes end at 3 or 3.5 years. If not sure, please speak with the PG Manager (Lina Brazinskaite).

A useful free-service for you to explore:

  • Center for Academic English - they offer academic writing support for researchers; native speakers might also benefit from their courses on advanced academic writing, writing a research paper and global postgraduate retreat for thesis writing.

EEF - Examination Entry Form

EEF - Examination Entry Form

Full time students have a maximum of 48 months to submit their PhD thesis (part-timers: 72 months).

  • Roughly, four months before the submission, a completed Examination Entry form must be submitted to Registry.
  • You are now required to upload and submit your Exam Entry electronically, via the Research Degree Milestones tile in My Imperial.
  • Please make sure you complete your part of the Examination Entry Form well in advance through the My.Imperial.ac.uk tile, so that your supervisor can complete the appointment of examiners.
  • You will receive confirmation via email after you have completed your section of the Exam Entry Form. You will also be emailed to confirm once the milestone is complete

Steps to follow:

1. Student: Login to My Imperial and click on the postgraduate research milestones tile. Click on the Examination Entry milestone under 'My milestones.'

  • Enter the required information including your research topic, thesis title and expected thesis submission date. Once you've finished, click on 'Submit to Supervisor'.

2. Supervisor: The supervisor is then notified by email that they need to action the next stage of the process.

  • Login to My Imperial and click on the postgraduate research milestones tile. Click on the Exam Entry link under 'My actions.'
  • The supervisor reviews the student's input information, and then adds their proposed internal and external examiners. 
  • Once finished, the supervisor clicks the ‘Submit to Director of Postgraduate Studies’ box.
  • If the supervisor feels any information provided by the student is incorrect, they will click on 'reject thesis details.' The student will be emailed and asked to make the necessary changes. 

3. Director of Postgraduate Studies (DPS):

  • The DPS reviews all of the information already input by the student and supervisor on My Imperial. If the DPS is happy with everything, they will confirm this on the system and press 'Submit to Registry.'
  • If the DPS does not support the proposed examiners, they will click 'reject nominated examiners.' The supervisor will then be emailed and asked to amend their proposed examiners, for the DPS to review again.

4. Assessment Records: The Assessment Records team then login to My Imperial and check and approve the Exam Entry submission. Once approved, the student will see 'completed' against the Examination Entry milestone, under 'My milestones.'

 

Please note: you are required to submit your thesis by your submission deadline, regardless of whether you have been contacted by Registry or not at that stage.

A useful free-service for you to explore:

  • Center for Academic English - they offer academic writing support for researchers; native speakers might also benefit from their courses on advanced academic writing, writing a research paper and global postgraduate retreat for thesis writing.

Thesis Submission and Viva

Thesis Submission and Viva

Please read the guidelines document below for full guidance.

  • Thesis Submission and Viva Guidelines (PDF)
  • It is College policy that no full-time student registered for research degree study will be permitted to submit their thesis for examination later than 48 months after initial registration for full-time students (72 for part-timers), unless there are genuine mitigating circumstances.
  • For late submission, a Late Case Form is required. Please contact the Postgraduate Manager for advice.

Please note: you are required to submit your thesis by your submission deadline, regardless of whether you have been contacted by Registry or not at that stage.

Please access the Thesis Submission and Viva Flowchart (PDF)  for a summary of the process.

Examiners report form - PhD viva (PDF)

You are now required to upload and submit your Thesis submission electronically, via the Research Degree Milestones tile in My Imperial. You will receive confirmation via email after you have completed your section of the Thesis submission. You will also be emailed to confirm once the milestone is complete.

Steps to follow:

1. Student: Login to My Imperial and click on the postgraduate research milestones tile. Click on the Thesis Submission milestone under 'My milestones.'

  • Complete the thesis declaration submission. You'll be asked if you want an embargo period. This should be discussed with your supervisor. 
  • Once you've finished, click on 'submit to supervisor.' 

2. Supervisor: The supervisor is then notified by email that they need to action the next stage of the process.

  • Login to My Imperial. The supervisor will see a request to ‘Fill in your section for your thesis declaration.' 
  • The supervisor clicks this link and review's the student's details and embargo information.
  • The supervisor clicks submit if all the information is correct.

3. Student: The student can then upload the thesis.

  • Login to My Imperial, click into the thesis submission and click the 'thesis upload' section. 
  • Upload your thesis and press submit thesis. 

 * If at step 2 the supervisor feels any information provided by the student is incorrect, they can reject it. The student will be emailed and asked to make the necessary changes to the thesis declaration.