Committees and forums
To help ensure that we are continuously improving, and achieving our aims in research, education, recruitment, and providing a positive experience and a safe and supportive environment for staff and students, the department has a number of committees and forums.
Committees: terms of reference, membership, minutes
Staff meetings are held at the start of each term, all staff are invited to attend.
Department Management Committee
The DMC is the department's top level committee which aims to set the overall direction of the department in education, research, the pursuit of scholarships, allocation of resources and budgets. The committee meets fortnightly.
Membership: Head of Department, Deputy Head of Department, Director of Research, Department Operations Manager, Director of Undergraduate Studies, Director of Postgraduate Studies.
In order to help ensure the workings of the DMC are transparent, and to widen participation, an additional member from different staff groups is co-opted each term.
Contact: Anna McCormick
DICE Equality Diversity Culture
Our department's Diversity, Inclusivity, Culture and Equity Committee (DICE) acts as a forum for discussion of all matters relating to EDI and department culture.
Health and Safety Committee
The Department's Health and Safety Committee receives, reviews and monitors:
- any reports of accidents, dangerous occurences or work related health problems;
- reports from safety representatives;
- the results of inspections carried out by departmental safety officers, committee members, the College, HSE or other regulatory authorities;
- staff training;
- provisions for emergency evacuations, drills and first aid.
Awards Panel Committee
The Awards Panel's role is to decide on the allocation of the Department and College’s available funding resources to PhD candidates, with the aim of attracting and securing PhD candidates with research interests that fall within the research activities of the department.
Awards Panel Meetings
The Awards Panel meets regularly throughout the year: normally in Nov, end January, end of March and June. November panel allocates funding for current academic year, if there's any budget left over, and selects to fund candidates from the next year's budget.
Minutes of these meetings are available to staff members (login required).
The Awards Panel normally includes at least one member of academic staff from each research group. Members of the Panel are appointed by the Head of Department and the Director of Postgraduate Studies, after a consultation with the Awards Panel members. The members of the Awards Panel are appointed for a duration of 5 years. The panel consists of:
- Director of Postgraduate Studies
- Academic staff members (x4 from each research group)
Second row of tabs
Student / Staff Committees
Research Strategy Management
The committee meets at least once each terlm to discuss top-level strategic management issues.
- Head of Department
- Deputy Head of Department
- Research Director
- Heads of Research Groups
Academic Excellence Committee
The committee considers allegations of plagiarism in light of evidence and comments submitted by module leaders and students, and decides penalty according to College regulations.
Chair: Danilo Mandic. Members: Balarko Chaudhuri, Paul Mitcheson, Tom Pike.
Industrial Advisory Board
To ensure the Department best meets the needs of its students, staff, the College, and critically the wider UK including graduate employers and research partners, we need an effective, mutually beneficial relationship with industry and government.
The Department's Industrial Advisory Board includes Science, Engineering and Technology representatives from UK-based companies across a number of sectors. The group meets twice a year to share to assist the Department in addressing the major strategic issues affecting us over the next 5 years, and to provide a longer term outlook based on emerging national and international policies and opportunities.
The group comprises 10-20 members at any time. Membership from other sectors and organisations will be sought as priorities change and develop, and the balance of membership across industrial sectors adjusted when required, as agreed by current members.
Contact: Susan Brace
PhD Exam Entry & Examiners
PhD exam entry and nomination of examiners review committee
This panel approves nomination of appropriate examininers for each PhD examination who are able to make a fair and independent assessment of a candidate and their thesis, in accordance with the College's 'Procedure for Appointment of Examiners for Research Degrees.'
- Director of Postgraduate Studies
- Postgraduate Tutor
- Chair: Bikash Pal
- Alice Ashley-Smith (DOM)
- Emilie D'Olne (Postgraduate)
- Joanna Fownes (Estates)
- Zia Rahman (Buildings and Projects Manager EEE)
- Adria Junyent-Ferre
- Tim Green (Academic Lead for Sustainability, Imperial College)
Third Row of Tabs
PTO Staff Forum
The Professional, Technical and Operational Staff Forum is an opportunity for all PTO staff to get together as a team, both socially and to learn more about what is happening across the Department, and to share information.
The PTO Forum meets once a term, and is convened by the Department Operations Manager. Please contact the DOM to suggest items for the agenda.
Postdoc and Fellows Committee
The Department Teaching Committee (DTC) is the Department's committee which aims to set the overall direction of the Department in education and student experience, focusing particularly on academic policy, curriculum development and adjustments. The Committee's work is primarily driven by items raised by the Department Management Committee, the DUGS team, the Education Office, the Year Organisers, and input from the Student-Staff Committee. In addition, the Committee is responsible for the implementation of College-wide initiatives.
- Director UG Studies (chair)
- Director PG Studies
- EEE course director
- EIE course director
- UG senior tutor
- UG year organisers
- Education manager
- Education support officer
- Projects and admin assistant (Secretary)
Members by exception
- PG senior tutor - when matters relating to MSc are discussed
- A non-voting student representative is invited to atttend when it is deemed necessary by the committee
Meetings are held approximatly every six week.
MSc Management Committee
The MSc Management Committee meets in the Autumn term and normally at least once more in academic year, to plan and make decisions on all matters relating to running of our MSc degree courses e.g. MSc admssions, regulations, project allocation etc. The committee ensures department-wide good practice and standards, ensuring College policy is implemented and QAA objectives are met.
- Director of Postgraduate Studies
- MSc Course Directors
- Postgraduate Manager
- MSc Course Administrators
Systems Strategy Committee
The Systems Support and Strategy Committee meets once a term to oversee the development of and implement the Departments systems support strategy across education, research and administration, ensuring alignment with the College and ICT projects and needs within the Department. The Committee is also responsible for the prioritisation and the strategic direction of systems support within the Department.
- Director of UG Studies – Chair
- Head of Computing Support Team
- Chair of Information Systems Working Group
- Education Office Manager
- Department Operations Manager
- Research representative
- Ed Tech lead
- Secretary – EA to DUGS