Information for undergraduate students
It has been brought to our attention that applicants and students of UK institutions are being targeted in a scam run by individuals or a group.
You may be contacted by a person or organisation who is offering to pay for your Tier 4 Visa, Tuition Fee Deposit or Tuition Fees at a discounted rate, and in return will be asked to pay the fraudsters directly for this service. This could be advertised as either a one-off discount or an extremely generous exchange rate.
The payments these fraudsters make for fees will be made via compromised card details which are later recalled by the original card holder as a charge back, leaving the applicant or student with an outstanding amount as well as the loss of money paid to the scammers. You may be shown a receipt or asked to log into your portal as evidence of payment however once the payment is recalled this proof of payment is no longer valid.
Please always use a trusted source when making payment, and Imperial College London’s preferred payment methods and bank details can be found on our How to pay page.
If you have any questions about this scam, or suspect you may have been targeted, please contact our Accounts Receivable team at email@example.com.
Home/EU undergraduate students will be able to specify whether or not they have applied or intend to apply for a Tuition Fee Loan from the Student Loans Company (SLC) or an NHS Bursary when they register online.
Those students who will not be receiving tuition fee support from the SLC or NHS will receive their invoice by email shortly after registering online (please ensure that your email address held in My Imperial Student Portal is current and valid at all times as all invoices will be sent to this address). The payment due dates will be clearly shown on the invoice.
If you are receiving tuition fee support from the SLC or NHS, this will be paid directly to the College and you will not receive an invoice for this element of the fee.
Student loans from the SLC
It is important for all students to apply for a loan every summer prior to the start of the academic session. Failure to do so may result in you becoming liable for the full tuition fee; further details can be found on the SLC website.
Please also ensure that you apply for the correct amount as any difference between the loan amount applied for and the final tuition fee due to Imperial College shall be invoiced directly to the student.
If you believe that you are being funded by the SLC but receive an invoice, please check that you have received a confirmation of your award; once you have this, please forward a copy to the Tuition Fees team or bring a copy in to the Student Hub. Once the team receive this confirmation, your invoice will be cancelled.
Fifth and sixth year undergraduate medical students (or students in the second, third or fourth year of the four year graduate-entry programme) may be eligible for an NHS bursary to cover their tuition fees for these years. Please note that, as with a tuition fee loan, an application for the NHS bursary must be made each year.
The NHS will confirm the amount of bursary being provided, if you do not receive this confirmation please contact the NHS directly to check the status of your application. Contact details are provided on the NHS Business Services Authority's bursary website. You no longer need to routinely send a copy of your Notification of Award to the College.
Applications to the NHS for bursary support should normally be submitted by early June each year, you will be notified of the details well in advance of the due date.
Late applications may be made to the NHS however, all applications must be submitted no later than six months after the first day of the academic year for which you are applying for support. Further information may be found on the College's NHS Bursary page.
Please note that Imperial College London will invoice any student that the NHS have not confirmed are in receipt of an NHS bursary by December each year. Failure to pay this invoice by the due date shown on the invoice may result in a late payment charges.
If you are invoiced but subsequently awarded a bursary, a refund of any tuition fees paid will be made (please note that this refund will not cover any late payment surcharge that may have been incurred by non-payment of the December invoice).
The tuition fees charging cycle for each year usually commences in May. Once the charging cycle has commenced, students will receive an invoice within five working days of completing the final condition of their offer.
Tuition fees are payable annually by 1 September or within 30 days of invoicing, whichever is the latter. Please be aware that if you are a Home/ EU undergraduate you should expect your invoice after the SLC confirmation list is received towards the end of September.
Students may make any number of payments towards the invoice total at any time after receiving their invoice to ensure full payment reaches the College by the due date.
Payments made by students requiring a Tier 4 (General) Student visa will be uploaded to the students’ Confirmation of Acceptance for Studies (CAS).
Any payment details uploaded to the CAS will be reflected on My Imperial Student Portal; students are strongly advised to check that any payments made are shown before booking a visa appointment. Please note, payments made once the CAS has been assigned may not be visible on the student portal. Please contact your admissions team for more information if required.
Payments cannot be uploaded to a CAS that shows a status of Used, students whose CAS has been used and who need to show a payment made to the College are advised to contact their admissions team at their earliest convenience.
Payment of fees in instalments
Home and EU students whose fee liability exceeds £350 and Overseas or Islands students whose fee liability exceeds £2,000 may apply to pay their fees in two instalments:
- The first instalment shall be payable on 1 September or within 30 days, whichever is the latter.
- The second instalment is payable on 1 March (i.e. six months after the standard due date for the first instalment).
Students requiring a Tier 4 (General) Student visa may opt to pay their fees by instalments but these students will still need to show evidence of funds to cover living expenses and the full tuition fees for the first year of study; these funds must be shown in either the student's or their parents' bank account for a minimum of 28 days on a statement dated not more than 31 days prior to the visa application date.
No interest is payable on the amount of credit extended through payment of fees by instalments but credit for Overseas or Islands students is subject to a facility fee of 1% of the total fee payable (representative 4.6% APR) with this fee payable with the first instalment of 50%. There is no charge for payment of fees by instalments for Home and EU students who shall be invoiced in two equal instalments. The option to pay by instalments is not available to applicants or students under the age of 18. Applicants that are over the age of 18 will be able to apply to pay by instalments by emailing the Student lending team.
Representative example: Tuition fees of £31,000.00, cash price £31,000.00, facility charge £310.00, total amount of credit £31,000.00 payable in two instalments of £15,810.00 by 20 September 2020 and £15,500.00 by 02 March 2021 (duration of agreement 6 months), total amount payable £31,310.00, representative 4.6% APR. For further information contact Student Lending, Income Section, Imperial College London, Level 3 Sherfield Building, South Kensington Campus, London, SW7 2AZ.
All students are deemed to be self-funding until such time as a sponsorship award has been formally confirmed by your sponsoring organisation and accepted by the College.
Imperial College London reserves the right to determine what constitutes acceptable sponsorship, payment of fees by an individual or group of individuals acting in a personal capacity will not be regarded as sponsorship.
If a sponsor is paying fees directly to a student for them to make payment to the College, the agreement is between the student and their sponsor, not the sponsor and the College and so the student will be regarded as self-funding.
Students who have declared they are fully sponsored will not be able to enrol until proof of sponsorship has been accepted by the College.
Students who have applied for sponsorship but this has yet to be confirmed are therefore advised to state that they are self-funding until such time as their sponsorship award has been confirmed.
Students who are partially sponsored should state that they are self-fun ding when accepting their offer.
Satisfactory evidence of sponsorship is usually regarded as an original, dated and duly authorised letter from your sponsor on headed paper which includes the following:
- Your name and College Identifier Number
- The programme for which you have been offered a place
- The amount of fees which will be paid by your sponsor
- The address to which the invoice should be sent
- Any Purchase Order Number required
- Confirmation that the fees will be sent directly to Imperial College
This letter should be sent to: Registry Admissions, Imperial College London, South Kensington Campus, London, SW7 2AZ.
If you are sponsored by your College department, please send an email to the Admissions Team quoting your name, CID and programme and they will confirm this directly with the department.
If you obtain sponsorship after registering or commencing your course, confirmation of your sponsorship as above should be sent to: Tuition Fees, Level 3 Sherfield Building, Imperial College London, South Kensington Campus, London, SW7 2AZ.
Payment terms for partially sponsored students, including the option for payment of fees by instalments will be the same as for self-funding students.
Undergraduate students interrupting or withdrawing from their course during the academic session will be charged a pro-rata fee based on the relevant full year fee (or their contribution to the full year fee) and the number of weeks or any part thereof (e.g. 26 weeks and 2 days will be calculated at 27 weeks) studied during an academic session of 31 weeks (or the number of weeks in the relevant session for students on courses with a session length of greater than 31 weeks) subject to any fee liability maxima that may be in force.
A refund will be made to the student of any balance of fees paid in excess of the pro-rata fee; for students interrupting their studies, the balance may be held on account for use against the balance of fees on resumption of studies.
Where a student's fee (or any part thereof) is being paid by a sponsor, the sponsor will be charged a pro-rata fee and refunded on the same basis as above.
Requests for refunds should be sent to firstname.lastname@example.org