In order to process the payroll on time, and to ensure that staff are paid correctly, please send all relevant documents in accordance with the following timetable. If information is ready earlier, please submit it as soon as it is available.
Click here for the deadline dates for the monthly staff cost distribution journals.
| Month | Deadline to HR for:1 - salary payments and contractual changes |
Deadline to Payroll for2 - zero hours, overtime claims & new starter documentation |
Date pay credited to bank account |
|---|---|---|---|
| December 2025 | 17.00, 1 December 2025 | 17.00, 8 December 2025 | 22 December 2025 |
| January 2026 | 17.00, 2 January 2026 | 17.00, 9 January 2026 | 23 January 2026 |
| February 2026 | 17.00, 3 February 2026 | 17.00, 10 February 2026 | 24 February 2026 |
| March 2026 | 17.00, 3 March 2026 | 17.00, 10 March 2026 | 24 March 2026 |
| April 2026 | 17.00, 30 April 2026 | 17.00, 10 April 2026 | 24 April 2026 |
| May 2026 | 17.00, 1 May 2026 | 17.00, 8 May 2026 | 22 May 2026 |
| June 2026 | 17.00, 3 June 2026 | 17.00, 10 June 2026 | 24 June 2026 |
| July 2026 | 17.00, 3 July 2026 | 17.00, 10 July 2026 | 24 July 2026 |
| August 2026 | 17.00, 3 August 2026 | 17.00, 10 August 2026 | 24 August 2026 |
| September 2026 | 17.00, 3 September 2026 | 17.00, 10 September 2026 | 24 September 2026 |
| October 2026 | 17.00, 2 October 2026 | 17.00, 9 October 2026 | 23 October 2026 |
| November 2026 | 17.00, 3 November 2026 | 17.00, 10 November | 24 November 2026 |
| December 2026 | 17.00, 1 December 2026 | 17.00, 8 December 2026 | 22 December 2026 |
| January 2027 | 17.00, 1 January 2027 | 17.00, 8 January 2027 | 22 January 2027 |
- Note 1: This deadline is the latest date that department must submit requests for salary payments and amendments such as new contract requests, contract extensions, change of working hours, maternity, unpaid leave, leavers. Potential changes related to other processes (such as pay relativity, promotions, bonuses etc.) must follow timetables published elsewhere on the People Function website.
- Note 2: This deadline is the latest date that departments must submit timesheets for zero-hours workers, overtime claims and new starter documentation.
- Note 3: The deadlines in December are slightly earlier than normal due to bank holidays and university closure days