You must publish any research papers arising from your research award in such a way that they fully meet your funder's requirements. The policy will be available on your funder's website and should be highlighted in the start-up documents supplied with your research award, but a summary of the standard policies for some major funders is supplied in the tabs below.

To help you comply with their open access policy, your research funder may provide funding for open access fees either:
a)directly to you in the awarded grant (e.g., Horizon2020 and NIHR), or
b) they may provide the College with a central source of funding to which you can apply. The funds available at Imperial are:

  •  UK Research and Innovation (UKRI/RCUK) fund
  •  Wellcome Trust fund
  •  Cancer Research UK fund
  •  British Heart Foundation fund

The Imperial Open Access Fund (Imperial Fund) is available to authors who do not have eligible open access funding in their research award or whose work is not externally funded. The fund will only pay for original research articles in journals listed on the Directory of Open Access Journals (DOAJ). Other publication types can be considered upon request – please contact us in advance of submission.

The Charity Open Access Fund (COAF) no longer exists from 1 October 2020 and the partners are replacing a single grant with individual funding arrangements (pdf). Authors with funding from Versus Arthritis, Blood Cancer UK, or Parkinson’s UK should contact their funder for further information.

UKRI have announced their new open access policy which will apply to journal articles and conference proceedings that are submitted for publication from 1st April 2022. Please see the UKRI open access policy for more information. We will update our information as soon as possible to help UKRI-funded researchers understand the new policy and what they will need to do.

To find out if your chosen journal is compliant with the UKRI and Wellcome open access policies, use the SHERPA Funders & Authors Compliance Tool. If your funder is not listed use SHERPA JULIET which provides a central source of funder open access policy information.

For further assistance, please contact the Library’s open access team.

Common funders

BHF

British Heart Foundation (BHF)

Eligibility: available to Imperial College London staff and students with funding from BHF.

Restrictions: the BHF fund can only be used to pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route.

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable BHF embargo.

If you are in receipt of funding from BHF, you can comply by self-archiving rather than paying for open access provided the publisher allows deposit in Europe PubMed Central with an embargo of no longer than 6 months.

Author criteria: member of staff should be employed by Imperial College London and be acknowledging in the paper that the research was funded in whole or in part by BHF.

Publication types: peer-reviewed primary research papers, non-commissioned reviews

Copyright licence: Creative Commons Attribution Licence (CC BY 4.0) only, where an open access fee has been paid.

BHF deposit requirements: must be deposited in Europe PubMed Central with a maximum acceptable embargo of six months. The publisher should do this on your behalf if you have paid an open access fee, and may do so even if you have not. However, it is the responsibility of the funded author to ensure that the paper meets the deposit requirement. For information on how to make or check a submission, see our Depositing in PubMed Central page.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be checked and made live in Imperial’s repository (Spiral) with appropriate publisher embargo periods applied (if required).

Source of APC funding: Grant holders should apply for the BHF block grant via Symplectic.

Full policy: BHF open access policy

To apply: Log in to Symplectic and click on Deposit your work

CRUK

Cancer Research UK (CRUK)

New CRUK open access policy from 1 January 2022

Eligibility: available to Imperial College London staff and students with funding from CRUK.

Restrictions: the CRUK fund can only be used to pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route.

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable CRUK embargo.

If you are in receipt of funding from CRUK, you can comply by self-archiving rather than paying for open access provided the publisher allows deposit in Europe PubMed Central with an embargo of no longer than 6 months.

Author criteria: member of staff should be employed by Imperial College London and be acknowledging in the paper that the research was funded in whole or in part by CRUK.

Publication types: peer-reviewed, original (i.e. primary data-based) research publications.

Copyright licence: Creative Commons Attribution Licence (CC BY 4.0) only, where an open access fee has been paid.

CRUK deposit requirements: must be deposited in Europe PubMed Central with a maximum acceptable embargo of six months. The publisher should do this on your behalf if you have paid an open access fee, and may do so even if you have not. However, it is the responsibility of the funded author to ensure that the paper meets the deposit requirement. For information on how to make or check a submission, see our Depositing in PubMed Central page. For articles accepted for final publication on or after 1 January 2022 the paper must be made openly available in Europe PMC immediately on publication.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be checked and made live in Imperial’s repository (Spiral) with appropriate publisher embargo periods applied (if required).

Source of APC funding: Grant holders should apply for the CRUK block grant via Symplectic.

Full policy: CRUK open access policy

To apply: Log in to Symplectic and click on Deposit your work

 

Imperial Fund

Imperial Open Access Fund (Imperial Fund)

Eligibility: 
available to Imperial College London staff and students who do not have eligible open access funding in a research award or whose work is not externally funded.

Restrictions: the Imperial Fund can only be used to pay APCs where:

  1. The paper is original research (other publication types can be considered upon request – please contact the OA (Open Access) Team in advance of journal submission).
  2. The APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ).
  3. Co-authors do not have OA funding available.
Author Criteria:
Type of staffEligibility
 Member of Imperial staff  Yes
 Member of Imperial staff   with honorary contracts  Yes
 NHS Trust staff  No
Author Criteria

Publication types: peer-reviewed journal articles that are considered original research (other publication types can be considered upon request – please contact us in advance of submission). At least one of the authors was at Imperial when the paper was submitted.

Copyright licence: Creative Commons Attribution Licence (CC BY) preferred, but other CC licences are acceptable.

Acceptable embargo period: not applicable.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. There should be an Imperial affiliation and/or acknowledgement on the paper and where possible – “Imperial College London Open Access Fund”.

Source of APC funding: Imperial Open Access Fund (for fully open access journals only).

Full policy: Imperial's open access policy

To apply: Log in to Symplectic and click on Deposit your work.

NIHR and EU

National Institute for Health Research (NIHR)

New NIHR Open Access policy - for publications submitted on or after 1 June 2022

Eligibility: If there is no funding available in your grant, publications in fully open access journals may be eligible to have open access fees paid from the Imperial Open Access Fund (see Imperial Fund tab)

Publication types: peer-reviewed journal articles, non-commissioned reviews, and conference papers

Copyright licence: Creative Commons Attribution Licence (CC BY) only

NIHR deposit requirements: Research should be published in a journal that makes the findings available using the Creative Commons Attribution (CC BY) LicenceA copy of the final manuscript of any research papers supported in whole or in part by the NIHR should also be deposited with Europe PMC upon acceptance for publication, to be made freely available as soon as possible and in any event within six months of the journal publisher’s official date of final publication. The publisher should do this on your behalf if you have paid an open access fee, and may do so even if you have not. However, it is the responsibility of the funded author to ensure that the paper meets the deposit requirement. For information on how to make or check a submission, see our Depositing in PubMed Central page.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic on acceptance. Use award funding to pay for open access if possible, otherwise apply to the Imperial Open Access Fund (for fully open access journals only) when depositing

Source of APC funding:  It is expected that award holders will make provision from their funding award to cover the costs of publishing in an open access journal. If necessary, researchers may need to contact the awarding NIHR coordinating centre to discuss covering open access costs (see policy link below). If the funding award cannot be used, Imperial Open Access Fund can be accessed (for fully open access journals in DOAJ only).

Full policy: NIHR Policy on Open Access for its funded research

To apply: Log in to Symplectic and click on Deposit your work


European Commission including FP7 and Horizon2020

Eligibility: Once a Horizon 2020 award is closed, publications in fully open access journals may be eligible to have open access fees paid from the Imperial Open Access Fund (see Imperial Fund tab). Otherwise, payment should be made from your active research award.

Publication types: peer-reviewed journal articles. Grant beneficiaries are also strongly encouraged to provide open access to other types of scientific publications.

Copyright licence: Creative Commons Attribution Licence (CC BY) preferred, but other CC licences are acceptable

Horizon 2020 deposit requirements: deposit in Spiral or a suitable subject-based or centralised repository as soon as possible (at publication at the latest), even if you are paying for gold open access. The maximum acceptable embargo period is 6 months (12 months in social sciences and humanities). Elsevier's article sharing policy allows preprints posted on arXiv to be updated with the accepted manuscript (AM) with a zero embargo.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic on acceptance. Use award funding to pay for open access if possible, otherwise apply to the Imperial Open Access Fund (for fully open access journals only) when depositing

Source of APC funding: active research award or once closed, Imperial Open Access Fund (for fully open access journals)

Full policy: Open Access in FP7 and  Open Access to Scientific Publications and Research Data in Horizon 2020 (pdf)

Further advice on managing an active award can be obtained from your Faculty Research Services Team:

For other queries related to EU funding, contact the Research Office with contacts in each Faculty

Open Access and Research Data Management for Horizon2020 Projects presentation slides

Research should be published in a journal that makes the findings available using the Creative Commons Attribution (CC BY) licence.

UKRI (RCUK)

Research Councils UK (RCUK)

Eligibility: available to research staff and students with funding from any of the Research Councils: AHRC, BBSRC, ESRC, EPSRC, MRC, NERC and STFC, including RCUK-funded (fellowship) PhD students

The UK Space agency and Innovate UK are not part of RCUK, so unless the research is also funded by one of the research councils, open access fees are ineligible for payment. See RCUK Policy on Open Access Frequently Asked Questions (PDF) Updated May 2019

Restrictions:

Since 1 April 2019 the Vice Provost Advisory Group for Research has restricted the fund to only pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable RCUK embargo.

If you are in receipt of funding from research councils, you can comply by simply self-archiving rather than paying for open access, provided that the publisher’s required embargo does not exceed the maximum permitted in the table. The vast majority of publications are compliant via the self-archiving route.

Author criteria: member of staff should be employed by Imperial College London and an RCUK funded corresponding OR co-author. RCUK grant held at Imperial should be acknowledged (in the paper) Acknowledgement of funders in journal articles (pdf) guidance. 

Doctoral students as authors of papers are also eligible – further details: UKRI funded students

Publication types: peer-reviewed journal articles, non-commissioned reviews, and conference papers

Copyright licence: Creative Commons Attribution Licence (CC BY) only

RCUK deposit requirements:
FunderRepositoryMaximum permitted embargo
 MRC PubMed Central - If you are required to deposit in PubMed Central, the publisher should do this on your behalf if you have paid an open access fee, and may do so even if you have not. However, it is the responsibility of the funded author to ensure that the paper meets the deposit requirement. For information on how to make or check a submission, see our Depositing in PubMed Central page.   6 months
 BBSRC Any, but PubMed Central encouraged, see annex 2  12 months
 EPSRC Any  12 months
 NERC Any  12 months
 STFC Any  12 months
 ESRC ESRC Catalogue  24 months
RCUK deposit requirements

Imperial deposit requirements: APC application should be made alongside upload of accepted manuscript (AM) via Symplectic. This will be checked and made live in a repository (Spiral) with appropriate publisher embargo periods are applied (if required).

Source of APC funding: APCs are not eligible costs on research grants from these funders. Grant holders should apply for open access funds via Symplectic

Full policy:  Imperial RCUK Fund Management Policy‌‌ (pdf) and RCUK Policy on Open Access (pdf)

To apply: Log in to Symplectic and click on Deposit your work

 

Wellcome Trust

Wellcome Trust's Open Access policy from 1 January 2021 requires all original, peer-reviewed research articles that are supported in whole, or in part, by Wellcome to be:

  • made freely available through PubMed Central (PMC) and Europe PMC by the official final publication date

and

  • published under a Creative Commons attribution licence (CC BY), unless we have agreed, as an exception, to allow publication under a CC BY-ND licence.

Three routes of how researchers can comply are outlined below

Route 1: Gold
Publish in a fully OA journal or platform. Authors should apply for funding via Symplectic as usual.

Route 2: Green
Publish in a subscription journal and take responsibility for making the Author Accepted Manuscript (AAM) freely available from Europe PMC at the time of publication with a CC BY license (see Copyright licence section below)

Route 3: Transformative
Publish in a subscription journal with a Gold open access option (known as hybrid journals) that are included in Imperial’s transformative agreements with publishers*.

*These are listed on our Publisher agreements and discounts page, under “Publishers with fully covered APCs” or subscription journals listed here that have transformative journal status (the Library will pay fair and reasonable open access costs as permitted by the Wellcome Trust).

The Journal Checker Tool enables researchers to quickly identify journals or platforms that provide routes to compliance with Wellcome Trust via fully open access journals and platforms, through self-archiving (either via the publishers’ own policy or the Rights Retention Strategy (RRS) or through transformative arrangements. If multiple routes to compliance are available, the JCT provides basic instructions on what to do next on the particular route chosen by the researcher. Where no route to compliance is available, the JCT offers suggestions about how to edit the search to find a combination that enables compliance.

Eligibility: available to staff and students with funding from the Wellcome Trust.

Author criteria: member of staff is at Imperial College London and meets one of the following:

  • Research has been funded in whole or in part through a Wellcome Trust grant (either during the award, or after the funding period has ended).
  • Researcher is a Wellcome Trust Investigator / Award holder / Fellow, or any other individual in receipt of salary support from the Wellcome Trust appears as a co-author during the period of their award (this applies even where the specific research project is not Wellcome Trust funded).
  • Research has been carried out from Wellcome Trust Centres/Africa & Asia Programmes which has been supported through the Core Award, even if the research has been primarily supported by grants from one or more other funders.

Publication types: peer-reviewed journal articles and non-commissioned reviews.

Copyright licence: Creative Commons Attribution Licence (CC BY) where an open access fee has been paid. In addition, you must include the following CC BY licence and statement to all journal submissions.

'This research was funded in whole, or in part, by the Wellcome Trust [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'

As an exception you may apply a Creative Commons CC BY-ND licence by completing a CC BY-ND exception form. You will need to have your request approved before your paper is submitted for publication. Current examples of the CC BY licence and statement in Wellcome-funded research publications can be viewed via Europe PMC.

Please note that some journals have discouraged researchers from making their Author Accepted Manuscripts (AAM) open access and as a result Wellcome’s guidance for researchers has been updated to help them comply with their open access policy. The American Association for the Advancement of Science (AAAS), the nonprofit publisher of the six Science family journals, has updated its terms of open access publication. On a trial basis, AAAS will allow authors funded by cOAlition S organizations such as Wellcome Trust to place a CC BY or a CC BY-ND license on their accepted manuscripts.

Wellcome Trust deposit requirements

All Wellcome-funded research articles must be made freely available through PubMed Central (PMC) and Europe PMC at the time of publication, with no embargo (previously this was a maximum embargo of six months).

Wellcome will no longer cover the cost of OA publishing in subscription journals (‘hybrid OA’). Funding will be provided to cover ‘reasonable article processing charges’ for articles published in full OA journals or platforms that are:

  • Indexed in the Directory of Open Access Journals (DOAJ), or meet criteria that may be provided by cOAlition S
  • Publishers offer a transformative arrangement, accessible to Wellcome-funded researchers.
  • Have an agreement with NIH to deposit the version of record in PMC which can be shared with Europe PMC

Preprints:

Where there is a significant public health benefit to preprints being shared widely and rapidly, such as a disease outbreak, these preprints must be published:

  • before peer review
  • on an approved platform that supports immediate publication of the complete manuscript
  • under a CC-BY licence.

Making data and software available to other researchers

All research articles supported in whole, or in part, by Wellcome must include a statement explaining how other researchers can access any data, original software or materials underpinning the research. This is in line with our data, software and materials management and sharing policy.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be made live in Spiral once repository staff have checked the publisher’s policies and applied the appropriate embargo period (if required).

Source of APC funding: Grant holders should apply for open access funds via Symplectic.

Full policyWellcome Trust open access policy (new policy January 2021)

To applyLog in to Symplectic and click on Deposit your work

Non- compliant papers: Researchers and organisations who do not comply with this policy will be subject to appropriate sanctions. These may include Wellcome:

  • not accepting new grant applications
  • suspending funding to organisations in extreme cases.