You must publish any research papers arising from your research award in such a way that they fully meet your funder's requirements. The policy will be available on your funder's website and should be highlighted in the start-up documents supplied with your research award, but a brief summary of the standard policies for some major funders is supplied in the tabs below.

To help you comply with their open access policy, your research funder may provide funding for open access fees either:

a) directly to you in the awarded grant (e.g. Horizon2020 and NIHR), or 
b) they may provide the College with a central source of funding to which you can apply. The funds available at Imperial are:

  •  UK Research and Innovation (UKRI/RCUK) fund
  •  Wellcome Trust fund
  •  Cancer Research UK fund
  •  British Heart Foundation fund

Imperial Open Access Fund - for authors who do not have eligible open access funding in their research award or whose work is not externally funded. Please note: it will pay for the open access publication costs for articles open access journals listed on the Directory of Open Access Journals (DOAJ).

The Charity Open Access Fund (COAF) no longer exists from 1 October 2020 and the partners are replacing a single grant with individual funding arrangements (pdf). Authors with funding from Versus Arthritis, Blood Cancer UK, or Parkinson’s UK should contact their funder for further information.

To find out if your chosen journal is compliant with the UKRI and Wellcome open access policies, use the SHERPA Funders & Authors Compliance Tool. If your funder is not listed use SHERPA JULIET which provides a central source of funder open access policy information.

For further assistance, please contact the Library’s open access team.

Common funders

BHF

British Heart Foundation (BHF)

Eligibility: available to Imperial College London staff and students with funding from BHF.

Restrictions: the BHF fund can only be used to pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route.

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable BHF embargo.

If you are in receipt of funding from BHF, you can comply by self-archiving rather than paying for open access provided the publisher allows deposit in Europe PubMed Central with an embargo of no longer than 6 months.

Author criteria: member of staff should be employed by Imperial College London and be acknowledging in the paper that the research was funded in whole or in part by BHF.

Publication types: peer-reviewed, primary research articles and non-commissioned reviews.

Copyright licence: Creative Commons Attribution Licence (CC BY 4.0) only, where an open access fee has been paid.

BHF deposit requirements: must be deposited in Europe PubMed Central with a maximum acceptable embargo of six months. The publisher should do this on your behalf. However, it has been reported that some are failing to do this. It is therefore the responsibility of the funded author to ensure that the paper meets the requirement by depositing into PMC.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be checked and made live in Imperial’s repository (Spiral) with appropriate publisher embargo periods applied (if required).

Source of APC funding: Grant holders should apply for the BHF block grant via Symplectic.

Full policy: BHF open access policy

To apply: Log in to Symplectic and click on Deposit your work

CRUK

Cancer Research UK (CRUK)

Eligibility: available to Imperial College London staff and students with funding from CRUK.

Restrictions: the CRUK fund can only be used to pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route.

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable CRUK embargo.

If you are in receipt of funding from CRUK, you can comply by self-archiving rather than paying for open access provided the publisher allows deposit in Europe PubMed Central with an embargo of no longer than 6 months.

Author criteria: member of staff should be employed by Imperial College London and be acknowledging in the paper that the research was funded in whole or in part by CRUK.

Publication types: peer-reviewed, original (i.e. primary data-based) research publications.

Copyright licence: Creative Commons Attribution Licence (CC BY 4.0) only, where an open access fee has been paid.

CRUK deposit requirements: must be deposited in Europe PubMed Central with a maximum acceptable embargo of six months. The publisher should do this on your behalf. However, it has been reported that some are failing to do this. It is therefore the responsibility of the funded author to ensure that the paper meets the requirement by depositing into PMC. For articles accepted for final publication on or after 1 January 2022 the paper must be made openly available in Europe PMC immediately on publication.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be checked and made live in Imperial’s repository (Spiral) with appropriate publisher embargo periods applied (if required).

Source of APC funding: Grant holders should apply for the CRUK block grant via Symplectic.

Full policy: CRUK open access policy

To apply: Log in to Symplectic and click on Deposit your work

 

Imperial Fund

Imperial Open Access Fund (Imperial Fund)

Eligibility: 
The Imperial Open Access Fund is available to research staff and students at Imperial College London who do not have eligible open access funding in a research award or whose work is not externally funded.

It will pay for the open access publication costs for articles in fully open access journals only which is listed in the Directory of Open Access Journals (DOAJ).

It must be established that co-authors do not have OA funding available before accessing the Imperial Fund.

Author Criteria:
Type of staffEligibility
 Member of Imperial staff  Yes
 Member of Imperial staff   with honorary contracts  Yes
 NHS Trust staff  No
Author Criteria

Publication types: peer-reviewed journal articles and other publication types on requestAt least one of the authors was at Imperial when the paper was submitted. There should be an Imperial affiliation and/or acknowledgement, where possible – “Imperial College London Open Access Fund”

Copyright licence: Creative Commons Attribution Licence (CC BY) preferred, but other CC licences are acceptable

Acceptable embargo period: not applicable

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application

Source of APC funding: Imperial Open Access Fund (for fully open access journals only)

Full policy: Imperial's open access policy

To apply: Log in to Symplectic and click on Deposit your work

 

NIHR and EU

National Institute for Health Research (NIHR)

Eligibility: If there is no funding available in your grant, publications in fully open access journals may be eligible to have open access fees paid from the Imperial Open Access Fund (see Imperial Fund tab)

Publication types: peer-reviewed journal articles, non-commissioned reviews, and conference papers

Copyright licence: Creative Commons Attribution Licence (CC BY) only

NIHR deposit requirements: A copy of the final manuscript of any research papers supported in whole or in part by the NIHR should be deposited with Europe PMC upon acceptance for publication, to be made freely available as soon as possible and in any event within six months of the journal publisher’s official date of final publication. The publisher should do this on your behalf. However, it has been reported that some are failing to do this. It is therefore the responsibility of the funded author to ensure that the paper meets the requirements of NIHR by depositing into PMC.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic on acceptance. Use award funding to pay for open access if possible, otherwise apply to the Imperial Open Access Fund (for fully open access journals only) when depositing

Source of APC funding: It is expected that award holders will make provision from their funding award to cover the costs of publishing in an open access journal. If necessary, researchers may need to contact the awarding NIHR coordinating centre to discuss covering open access costs (see policy link below). If the funding award cannot be used, Imperial Open Access Fund (for fully open access journals)

Full policy: NIHR Policy on Open Access for its funded research

To apply: Log in to Symplectic and click on Deposit your work


European Commission including FP7 and Horizon2020

Eligibility: Once a Horizon 2020 award is closed, publications in fully open access journals may be eligible to have open access fees paid from the Imperial Open Access Fund (see Imperial Fund tab). Otherwise, payment should be made from your active research award.

Publication types: peer-reviewed journal articles. Grant beneficiaries are also strongly encouraged to provide open access to other types of scientific publications.

Copyright licence: Creative Commons Attribution Licence (CC BY) preferred, but other CC licences are acceptable

Horizon 2020 deposit requirements: deposit in Spiral or a suitable subject-based or centralised repositroy as soon as possible (at publication at the latest), even if you are paying for gold open access. The maximum acceptable embargo period is 6 months (12 months in social sciences and humanities)

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic on acceptance. Use award funding to pay for open access if possible, otherwise apply to the Imperial Open Access Fund (for fully open access journals only) when depositing

Source of APC funding: active research award or once closed, Imperial Open Access Fund (for fully open access journals)

Full policy: Open Access in FP7 and  Open Access to Scientific Publications and Research Data in Horizon 2020 (pdf)

Further advice on managing an active award can be obtained from your Faculty Research Services Team:

For other queries related to EU funding, contact the Research Office with contacts in each Faculty

Open Access and Research Data Management for Horizon2020 Projects presentation slides

UKRI (RCUK)

Research Councils UK (RCUK)

Eligibility: available to research staff and students with funding from any of the Research Councils: AHRC, BBSRC, ESRC, EPSRC, MRC, NERC and STFC, including RCUK-funded (fellowship) PhD students

The UK Space agency and Innovate UK are not part of RCUK, so unless the research is also funded by one of the research councils, open access fees are ineligible for payment. See RCUK Policy on Open Access Frequently Asked Questions (PDF) Updated May 2019

Restrictions:

Since 1 April 2019 the Vice Provost Advisory Group for Research has restricted the fund to only pay APCs where:

  1. the APC is charged by a fully open access title that appears in the Directory of Open Access Journals (DOAJ) or
  2. the publication title does not provide a compliant green (self-archiving) open access route

We continue to support the following:

  • Fully open access journals e.g. PLoS, etc.
  • ‘Hybrid’ open access when a compliant publisher self-archiving policy is not available or exceeds the acceptable RCUK embargo.

If you are in receipt of funding from research councils, you can comply by simply self-archiving rather than paying for open access, provided that the publisher’s required embargo does not exceed the maximum permitted in the table. The vast majority of publications are compliant via the self-archiving route.

Author criteria: member of staff should be employed by Imperial College London and an RCUK funded corresponding OR co-author. RCUK grant held at Imperial should be acknowledged (in the paper) Acknowledgement of funders in journal articles (pdf) guidance. 

Doctoral students as authors of papers are also eligible – further details: UKRI funded students

Publication types: peer-reviewed journal articles, non-commissioned reviews, and conference papers

Copyright licence: Creative Commons Attribution Licence (CC BY) only

RCUK deposit requirements:
FunderRepositoryMaximum permitted embargo
 MRC  PubMed Central*   6 months
 BBSRC  Any, but PubMed Central encouraged, see annex 2  12 months
 EPSRC  Any  12 months
 NERC  Any  12 months
 STFC  Any  12 months
 ESRC  ESRC Catalogue  24 months
RCUK deposit requirements

Imperial deposit requirements: APC application should be made alongside upload of accepted manuscript (AM) via Symplectic. This will be checked and made live in a repository (Spiral) with appropriate publisher embargo periods are applied (if required).*If you are required to deposit in PubMed Central, the publisher should do this on your behalf if you are paying for gold Open Access. However, it has been reported that some are failing to do this and you may need to self-deposit.

Source of APC funding: APCs are not eligible costs on research grants from these funders. Grant holders should apply for open access funds via Symplectic

Full policy:  Imperial RCUK Fund Management Policy‌‌ (pdf) and RCUK Policy on Open Access (pdf)

To apply: Log in to Symplectic and click on Deposit your work

 

Wellcome trust

New Wellcome Trust open access policy from 1 January 2021

Until 1 January 2021, please follow the guidance below.

Eligibility: available to staff and students with funding from the Wellcome Trust.

Author criteria: member of staff is at Imperial College London and meets one of the following:

  1. Research has been funded in whole or in part through a Wellcome Trust grant (either during the award, or after the funding period has ended).
  2. Researcher is a Wellcome Trust Investigator / Award holder / Fellow, or any other individual in receipt of salary support from the Wellcome Trust appears as a co-author during the period of their award (this applies even where the specific research project is not Wellcome Trust funded).
  3. Research has been carried out from Wellcome Trust Centres/Africa & Asia Programmes which has been supported through the Core Award, even if the research has been primarily supported by grants from one or more other funders.

Publication types: peer-reviewed journal articles and non-commissioned reviews

Copyright licence: Creative Commons Attribution Licence (CC BY) only, where an open access fee has been paid.

Wellcome Trust deposit requirements: must be deposited in Europe PubMed Central with a maximum acceptable embargo of six months. The publisher should do this on your behalf. However, it has been reported that some are failing to do this. It is therefore the responsibility of the funded author to ensure that the paper meets the requirements of Wellcome Trust by depositing into EPMC.

Imperial deposit requirements: the accepted manuscript should be uploaded to Symplectic at time of APC application. This will be made live in Spiral once repository staff have checked the publisher’s policies and applied the appropriate embargo period (if required).

Source of APC funding: APCs are not eligible costs on research grants from Wellcome Trust. Grant holders should apply for open access funds via Symplectic.

Full policy: Wellcome Trust policy

To apply: Log in to Symplectic and click on Deposit your work

Non- compliant papers: the Wellcome Trust will withhold the final 10% of the ‘total transferable funds’ budget on a grant where non-compliant publications are identified in an end of grant report, see Complying with our open access policy. Sanctions apply to Wellcome funded research papers published since 1 October 2009.