Frequently asked questions

I have a PWP but I don't have a Symplectic account - where do I maintain my professional activities?

If you do not have a Symplectic account, you will not be able to view, access or maintain the data held in your Honours and Memberships, Research and Teaching (Faculty of Medicine only) pages on your PWP.  To maintain this information you will need to set up a Symplectic account.  To do this please get in touch with your Faculty Web Officer.

I want to change the information on my PWP - where do I update this information?

You manage and maintain your data alongside publication information within your Symplectic account.

How do I edit my PWP?

For more information about editing your PWP see Activating and editing your PWP.

How do I change the order of my publication on my PWP?

The order is defined in your Account Settings in Symplectic. Change the order of the feed PWPs receive from Symplectic using the Update Sort for External Systems.

Screen image showing Title ascending

How do I change what publications appear on my PWP?

Publications that you mark as a favourite using the heart icon in Symplectic will appear under the heading 'Selected Publications'. You can remove publications from your PWP using the hide icon (next to the heart) in Symplectic.

Screen image showing heart

How do I upload full text into the digital repository, Spiral?

A guide to the upload procedure is provided, see Depositing in Spiral.

How do I link my research outputs to a grant?

The Research Office have produced a simple guide to explain how publication information can be exported from Symplectic Elements and uploaded into Researchfish to reduce the manual burden on individual PIs and their support teams.

How to add publications to Researchfish using Symplectic (pdf)

The Research Office has further information on Researchfish training and support.

How do I link an output to a training grant?

Training grants with G codes are not imported to Symplectic Elements - if you wish to link an output to a training grant you can select the option to add this grant manually.

There are no facilities/pieces of equipment listed on the linking screen

By default you’ll be shown the facilities you’re identified as a user of, however you can remove this filter and use the search option to identify all facilities listed in Symplectic.

List of facilities

The option to link to Research Groups is not available on the linking screen

An administrator must assign you to an Organisational Structure (research group/ section/ cross faculty centres, etc.), before you will see the Organisational Structures heading on the linking page and in the left navigation. If you don’t see the Organisation Structures heading or your groups on the linking screen, contact your Faculty Web Officer

How do I display publications on a group’s website?

If you want to find out more about adding a publications list to your group website, contact your Faculty Web Officer.

Symplectic & Spiral – what’s the relationship?

Spiral is the College’s institutional repository for research outputs – it contains full-text documents only and aims to be a showcase for the research that Imperial’s research community carries out. Symplectic Elements is the College’s Current Research Information System which the same research community uses to maintain its research profile such as grants and publications - it is not a full-text repository.

Authors who wish to upload copies of their publications to Spiral for compliance with REF 2021 are asked to use Symplectic Elements - and the Open Access team in the Library will process this for ultimate deposit in Spiral. Those who wish to pay for open access via the Gold OA route can also apply using Symplectic.

Spiral is freely available to the public, indexed and harvested by Google Scholar as well as Open Access content aggregators such as CoreBielefeld Academic Search Engine (BASE) and OpenAIRE which aggregates the discovery of EC and ERC open access funded research. So if the work appears in Spiral it will also appear in many Internet search results returned.

Researchers maintain a list of their research outputs via Symplectic which is displayed on their Professional Web Pages (PWP).  Any changes that need to be made to records in Spiral should be made in Symplectic first (changes are not reflected in Spiral automatically) and then those changes requested from the Open Access Team. “MySpiral” from within Spiral is for administrators who process research papers from Symplectic and doctoral students who upload their theses.

A note on Spiral’s search engine functionality

Spiral uses a repository software called (DSpace) (many other institutions use it too). The search engine of our current instance of Spiral is not as effective as we would like it to be. However the content within Spiral is discoverable from outside and is harvested regularly. We expect to upgrade several instances of DSpace during 2018.

If you have feedback on the Spiral service or Symplectic Elements you can provide it via this web form