FAQs and tips for using Symplectic

I have a PWP but I don't have a Symplectic account - where do I maintain my professional activities?

If you do not have a Symplectic account, you will not be able to view, access or maintain the data held in your Honours and Memberships, Research and Teaching (Faculty of Medicine only) pages on your PWP.  To maintain this information you will need to set up a Symplectic account.  To do this please get in touch with your Faculty Web Officer.

I want to change the information on my PWP - where do I update this information?

You manage and maintain your data alongside publication information within your Symplectic account.

How do I edit my PWP?

A complete guide to edit your PWP is provided, see the web guide.

How do I change what publications appear on my PWP?

Publications that you mark as a favourite using the heart icon in Symplectic will appear under the heading ‘Selected Publications’. If there are no favourites, the system will take the top 5 and link to your other publications at the bottom with ‘More’. You can remove publications from your PWP using the hide icon (next to the heart) in Symplectic.

How do I upload full text into the digital repository, Spiral?


A guide to the upload procedure is provided, see Depositing in Spiral.

How do I link an output to a training grant?

Training grants with G codes are not imported to Symplectic Elements - if you wish to link an output to a training grant you can select the option to add this grant manually.

How do I find my h-index?

Your h-index can be found under your publications summary on your Symplectic home screen.

There are no facilities/pieces of equipment listed on the linking screen

By default you’ll be shown the facilities you’re identified as a user of, however you can remove this filter and use the search option to identify all facilities listed in Symplectic.

List of facilities

The option to link to Research Groups is not available on the linking screen

An administrator must have assigned you to an Organisational Structure (research group/ section/ cross faculty centres, etc.), before you will see the Organisational Structures heading on the linking page and in the left navigation. If you don’t see the Organisation Structures heading or your groups on the linking screen, contact your Faculty Web Officer

How do I display publications on a group’s website?

If you want to find out more about adding a publication list to your group website, contact your Faculty Web Officer.

‘Ignoring’ an ID over ‘Rejecting’ an ID – what should I do?

Caution: Auto-claiming publications in Symplectic

Ignoring’ an ID - for example, a SCOPUS ID means that publications associated with the ID will come in as ’Pending’ articles.Rejecting an ID means this ID is *not you*, but someone else. Symplectic uses this confirmation to automatically reject publications.

You should therefore ‘Ignore’ any IDs, but reject those that are definitely *not you*.

Auto-claiming publications in Symplectic

If you accept a Scopus ID, then choose ‘Auto suggest publications’ so you are able to control the claiming of publications. To access this option use ‘Manage’ to access the pop-up box – see below.

Auto suggest publications’