Terms and conditions
1.1 When the following words with capital letters are used in these Terms, this is what they will mean:
Application: Your application for a place on the Course as submitted on-line via Aspire.
Course: Imperial College’s Global Summer School in respect of which you have submitted an Application
Event outside our Control is defined in Clause 8.
Confirmed Place: Your/the Student’s place on the Course in respect of which You have received a Confirmation from Us.
Provisional Place Offer: Our offer of a place on the Course for the Student which will only be provisional until You have fulfilled all the conditions and received a Confirmed Place.
Student: a person intending to attend the Course.
Terms: the terms and conditions set out in this document
Tuition: Fee the tuition, accommodation, catering fees and all other expenses relating to the Course, payment of which will be one of the conditions for receiving a Confirmed Place.
Imperial College or Us: Imperial College of Science, Technology and Medicine of Exhibition Road, London SW7 2AZ, UK
You: the Student or (in the event the Student is under 18) the Student’s parent or guardian named in the Application
1.2 When We use the words “writing” or “written” in these Terms, this will include e-mail unless We say otherwise.
2. Our contract with you
2.1 These are the terms and conditions on which Imperial College shall deliver the Course to the Student.
2.2 Please ensure that You carefully read these Terms, and check that the details on the Application are complete and accurate, before You submit the Application.
2.3 You acknowledge that You and the Student are also subject to Imperial College’s Behaviour and Learning Contract - Residential applicable to the Course (which shall be provided to You when we respond to your Application and which You and the Student have to sign and return to Us before the Student’s place on the Course can be confirmed).
2.4 After submitting an Application, You will receive an email from Us acknowledging receipt of Your Application and (either at the same time or separately) confirming whether You have a Provisional Place Offer or we have rejected your Application.
2.5 If We give You a Provisional Place Offer, we will inform You what conditions you have to fill before Your place can be confirmed, including how to pay the Tuition Fees.
2.6 Receipt of a Provisional Place Offer, fulfilling the condition and paying the Tuition Fees by or on behalf of the Student do not in themselves indicate the existence of a contract between You and Imperial College.
2.7 The contract between You and Imperial College shall only come into being when We have notified You that the Student has a Confirmed Place. Prior to such notification, Imperial College may, in its sole discretion, reject Your Application and cancel the Provisional Place Offer. If it rejects Your Application, it will notify You of this in writing.
2.8 The contract will shall be deemed terminated at the end of the Course, unless the Student’s Confirmed Place is cancelled under Clauses 4 or 5 in which case the contract shall be deemed terminated at that point.
3. Tuition fee and payment
3.1 All payments must be made in GB Pounds Sterling. Any currency conversion costs or other charges incurred in making the payment or in processing a refund shall be borne by You, and shall not be deductible from the Tuition Fee due to Imperial College.
4. Your rights to cancel and applicable refund
4.1.1 Your right to cancel within 14 days: You have the right to cancel the Student’s Confirmed Place for no reason within 14 days of the day You received notification of a Confirmed Place.
4.1.2 Your general right to cancel: You have the right to cancel the Student’s Confirmed Place at any time if We are affected by an Event Outside Our Control or if We change these Terms under Clause 9 to Your material disadvantage.
4.1.3 Applicable Refund: Other than in cases where clauses 4.1.1 or 4.1.2 apply, You will not qualify for a refund of all or any part of the Tuition Fees.
4.2 You and the Student are responsible for the Student complying with all United Kingdom entry and visa requirements and for obtaining the necessary contents to enable the Student’s participation in the Course. The rejection of a visa or other entry application by the British authorities does not affect these Terms and will not be considered by Imperial College to be exceptional mitigating circumstances.
4.3 Procedure to cancel: Cancellation requests must be made in writing to the Global Summer School Team: firstname.lastname@example.org explaining your reason for requesting the cancellation.
5. Our rights to cancel and applicable refund
5.1 We may have to cancel your Confirmed Place in exceptional circumstances (e.g. if we are not able to make adjustments which you have requested).
5.2 We reserve the right to cancel the Course (and therefore your Confirmed Place):
(a) due to an Event Outside Our Control; or
(b) if the Course fails to meet the minimum recruitment level by 12 weeks preceding commencement of the Course. We will contact you promptly if this happens.
5.3 If We have to cancel a Course under Clause 5.2 and You have a Confirmed Course Place, We will refund the Tuition Fee to You. We will not accept liability for any costs or losses incurred by you which are claimed to have arisen through cancellation of the Course and you are strongly advised to take out insurance against cancellation of the Course if Your travel costs are likely to be substantial.
5.4 We may cancel this contract at any time with immediate effect by giving you written notice if You breach the contract in any material way and You do not correct or fix the situation within 14 days of asking you to do so in writing.
6. Attendance and conduct
6.1 You shall conduct yourself, or shall ensure that the Student conducts him/herself, appropriately at all times during delivery of the Course, and in particular in accordance with Imperial College’s Code of Conduct Behaviour Agreement and Accommodation Code of Conduct Agreement. We reserve the right to exclude the Student from the Course or take such other action as We deem appropriate if the Student behaves in what We deem to be an unacceptable manner. In such case You will not be entitled to a refund of all or any part of the Tuition Fees.
7. Liability and insurance
7.1 The liability of Imperial College in connection with the Course, whether arising in contract, tort, negligence, breach of statutory duty or otherwise, will, in all circumstances, be limited (except in cases of liability for death or personal injury caused by Imperial College’s negligence, fraud or fraudulent misrepresentation and any other liability which, by law, cannot be limited) to the amount of the Tuition Fees paid by you.
7.2 Imperial College shall not be in breach of this agreement nor liable in the event it has to postpone or cancel the Course as a result of Events outside our Control.
7.3 Imperial College does not provide insurance for its students. Consequently, Imperial College recommends that You investigate personal insurance coverage, particularly in respect of the Student’s personal possessions and medical expenses. The NHS website may assist You in understanding medical services in London.
7.4 You will be responsible for any damage done by the Student (including but not limited to furniture, fixtures, fittings and equipment).
7.5 You will indemnify Imperial College against all claims, losses, damages, actions, proceedings and costs in respect of accident, loss and damage, including personal injuries, however caused, in any part of the building or on campus, and for any items brought into the building by the Student.
7.6 Imperial College will not accept any responsibility for any loss of or damage to personal possessions of the Student. You are advised to take out their own insurance for the Student’s personal possessions etc.
8. Events outside our control
8.1 We will not be liable or responsible for any failure to perform, or delay in performance of, any or any part, of Our obligations under these Terms that is caused by an Event Outside Our Control.
8.2 An Event Outside Our Control means any act or event beyond Our Reasonable control, including without limitation, strikes, riot, invasion, terrorist attack or threat of terrorist attack, war, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, or failure of public or private telecommunication networks.
9. Changes to the terms
9.1 We may revise these Terms, from time to time, where such variation is necessary in order to comply with relevant laws and regulatory requirements.
9.2 If we have to revise these Terms under Clause 5.1, We will give you at least one month’s written notice of any changes to these Terms before they take effect. You can choose to cancel your Place accordance with clause 5.2 (a).
9.3 You may make a change to your Application within 14 calendar days of submitting your Application by contacting us.
9.4 All reasonable efforts will be made to deliver the Course as outlined in the Course Specification and on the website, however Imperial College reserves the right to make reasonable changes to content listed in respect of the Course, including but not limited to the course structure, content, academic or other staff delivering, organising or assessing the Course, the social programme or the venue(s).
9.5 Whilst Your Provisional Place Offer and Confirmed Course Place may mention which dates and which stream of the Course You are enrolled on, We reserve the right to change the stream You are allocated to at any time before or during commencement of the Course, but will try not to do so in the last 12 weeks before the commencement of the Course.
9.6 Imperial College reserves the right to change the date(s) and times of the Course. In such case, Imperial College will give you at least 12 weeks’ written notice prior to the commencement of the Course.
10. Visual and/or audio recordings
10.1 Unauthorised visual and/or audio recordings of lectures and other learning and teaching activities by Students are prohibited and may be destroyed.
10.2 As organisers of the programme we would like to take photographs of participants and their activities. Photographs and/or digital media may be used in our printed publications and/or on our website, in social media or in future publicity materials and third Party Media may also be invited to take photographs of the activities.
Please be aware of any signage/additional information which will identify where Photography is taking place and if you (or your children) do not wish to photographed/filmed in the above manner, please email email@example.com, or inform the Programme Manager as soon as possible before the event in order for provisions to be made.
No names or personal details will be published alongside any pictures unless specific permission has been requested and granted from these parties.
You have the right to request that your image be removed from the digital server and from any unprinted/ unpublished publicity material on the web by contacting firstname.lastname@example.org. Use and/or access to your photo will be done so in accordance with the College retention schedule.
Please contact us at any time should you require clarification on this matter.
To find out more regarding data protection and your rights please visit the Data Protection website. Please contact the organisers at any time should you require further information:
Telephone: +44 (0)20 75943 252
11. How we may use your/the student’s personal information
11.1 The information you provide will be used principally for application, admission and registration purposes prior to participating on the Course, to deliver the Course to you and for the administration of Global Summer School activities.
11.2 To find out more about how we collect and use the information you supply please ensure you read our data privacy notice.
12. Governing law
12.1 This agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.
12.2 All disputes arising out of or in connection with the present contract shall be finally settled under the Rules of Arbitration of the International Chamber of Commerce by one or more arbitrators appointed in accordance with the said Rules.
13.1 If you have any complaint, please contact Us. You can contact Us by telephoning or emailing the Course Manager on +44 (0)20 7594 1768 or emailing email@example.com