Sharing and collaboration tools
Need to send a large file?
Visit our sharing large files page to find out how to share large files using OneDrive for Business or the File Exchange.
At Imperial, we offer several digital collaboration tools. Find out more about the tools available to both staff and students that can aid you with sharing and collaborating on work below.
Office 365 tools
SharePoint offers a secure and shared space to store files, collaborate with others, create tasks, manage schedules, build workflows, or start a blog. SharePoint sites are managed by ICT at Imperial.
Read our SharePoint pages for more information.
Microsoft Teams is a shared workspace where teams can video chat, message, share files and collaborate on documents. Teams are useful if you are running a project or want a space to collaborate and communicate with your direct team members and colleagues.
Read our Teams pages for more information.
Class Teams are also available and are recommended for teaching and learning purposes. Find out more by visiting our Microsoft Teams for Teaching and Learning support pages.
Yammer is a communications and social network platform provided by Imperial as part of the Microsoft 365 package. You can use it to find out about what people across Imperial are working on, meet other staff with similar non-work interests, and publicise an event or initiative you're working on. Yammer is usually used when communicating department-wide and with lots of people.
Read our Yammer pages for more information.
Use Forms to easily create surveys, quizzes and polls. Once created you can share your form with others and receive live results. Find out more about Forms.
Use Planner to create and keep track of team tasks and ad-hoc projects and even have conversations around specific tasks without having to switch apps. Find out more about Planner.
OneDrive for Business
OneDrive is your recommended file storage solution for saving personal files. You can also choose to easily share files with others by changing the file permission. For more information read our sharing large files page.
Other collaboration tools
Zoom is a video and web conferencing platform available for use at Imperial College. For teaching and learning purposes, ICT recommends the use of Microsoft Teams where possible. Find out more by visiting our Zoom pages.
Wiki’s and blogs
Wiki’s and blogs are more informal areas of sharing information. Wiki’s are great for storing how-to guides for tasks, whereas blogs are perfect for showing learnings from a project and getting inspiration from different areas of the business.
Blackboard is the virtual learning environment used at Imperial College. Blackboard is best suited for classroom-based collaboration between students and lecturers where they can upload documentation, track progress and discuss course-based matters.
Learn more by visiting the BlackBoard Learn pages.
Box Cloud Content Management
Box was introduced to College in 2016 offering a secure cloud-based storage and collaboration solution for research Data which was free at the point of consumption.
Since 2016 the landscape for storage and collaboration tools has changed and the costs to College for storing research data in Box are now reaching unsustainable levels.
The recommended storage solution for working research data is now the Research Computing Research Data Store and Researchers are advised to move research data away from Box and onto the Research Data Store.
Learn more by visiting the Box Cloud Content Management web page.
Shared group space
At the College, we offer shared group spaces for departments to save team files on our secure central network.
Learn more by visiting our shared group space page.
Create, share, sign and send digital agreements using DocuSign to do with College business.
Learn more by visiting our DocuSign (create and send electronic agreements).