Copyright for lecturers and learning technologists
Being fair to the copyright holder
For your copying to be judged as fair it should not harm the copyright holder, financially or otherwise
Think! Would you object to your use of the work if you were the copyright holder?
Where possible, lecturers should provide links to online resources rather than making copies. Where it is essential to make a copy, or a work is only available in print, follow the guidance below.
This guidance covers normal teaching situations: teaching in the classroom, preparing slides and making slides or lecture recordings available on a VLE.
If you want to make your teaching materials or lecture recordings openly available on the internet then seek permission to reuse any copyrighted materials. College licences only cover use by Imperial staff and students.
Short extracts – all material types
UK Copyright Law contains an exception 'Illustration for instruction'. This enables you to use small amounts of copyrighted materials in your slides and other teaching materials without requesting permission from the copyright holder.
To be able to defend your use of copyrighted materials as illustration for instruction your copying must be:
- for instruction or preparing instruction
- fair to the copyright holder
- non-commercial (e.g. teaching Imperial students)
- the extract must be fully cited and referenced
A publisher’s contract cannot override this exception.
Journal papers and single book chapters
The College has a Copyright Licensing Agency Higher Education Licence. This enables:
- lecturers and course administrators to provide each student with a single printed copy of a journal article or a book chapter, if it is part of the Library’s collection
- Library Services to make a digital copy of a journal article or a book chapter, that is part of the Library's collection, available to students on your VLE
The licence does not include permission to make copies publicly available on the internet.
To check if a book or journal title is covered by the licence use the CLA’s Check permissions tool.
Use Leganto reading lists to request a digital reading for you students.
Web based materials
Films, videos and TV
There is a legal exception that allows you to show students all, or part, of a film, video or TV broadcast during your lectures or as a socially distanced educational screening. The exception is classroom specific and limited to showing the film, video or TV in the original format (e.g. DVD) and on the platform chosen by the rights holder (e.g. YouTube or BBC iplayer).
If you want to copy a short clip from a film, video, or TV programme to Panopto, or another College platform, to illustrate a teaching point, there is normally no need to request permission because your reuse can be defended as illustration for instruction. Just make sure that you reference the source and host the clip securely on a College platform, preferably one that restricts access to only the students on your module.
However, if you want to copy and /or stream whole films, videos, or TV programmes then it is essential to obtain the written permission of rightsholder(s) or a screening licence. It is generally not fair to copy a whole work as these materials are often expensive to create, and have a high commercial value outside the classroom. Remember that a copy will be created when you record a live lecturer and to either pause the recording or edit out any long film, video, or TV clips. Then Insert a ‘tombstone’ slide, that describes and links students to a source of the film that they can watch in their own time.
Lastly you should ensure that you only show legally purchased DVDs and avoid showing students pirate copies. If you link students to pirate content on YouTube then you may find it disappears before students get a chance to view it.
Photos and images
The safest images to use in teaching materials are images that are:
- Your own
- licensed for education use
- licensed with a Creative Commons Licence
or those for which you have you have obtained written permission from the copyright holder or paid for a licence to use the image.
You can ASK the Library to check for permission to reuse images from books and journals in our collections.
College licences do not include permission to make images available on the internet.
See Intellectual Property Office Copyright Notice: digital images, photographs and the internet for detailed guidance.
Easy to reuse images
Easy to reuse images
If you do a Google search you will retrieve a large number of images with a wide range of licences. At a glance, it will be hard to know which images are safe to reuse and which are not. Individually checking the reuse terms of each image can be time-consuming.
Often it is better to start your search within image collections that you know are licensed for easy reuse, for example, those that license images with Creative Commons Licences or permit educational reuse of their content. Below are some suggestions but it is a good idea to build up your own list of favourite image sites for use in lecturers and conference presentations.
Remember to acknowledge an image’s creator. See How do I acknowledge images?
Images of College life
Creative Commons Search - searches Google, Flickr and Pixabay for CC licensed images
Freeimages - search free images, avoid Getty istock
Flickr - search, then use advanced filters to see only Creative Commons images
MorgueFile - free photos, avoid stock images)
Pexels - Creative Commons Zero (CC0) licensed images
Subject specific image collections
HEAL Collection (Medical images) - Many Creative Commons licensed images but check individual image metadata
For online newspaper articles, provide a link or follow the advice for web based materials.
The College has a Basic Newspaper Licensing Agency Licence. This covers all UK national newspapers and permits Imperial staff to make a cutting (article, report, photos and artistic works) available to students in print (max 250 copies), and, for some titles, a digital cutting on a VLE.
ASK the Library or the Central Secretariat if you have questions about this licence.
You may scan a small section of a printed map (A4 or less) and use it in your teaching materials.
You should only play music tracks in a classroom lecture if it is for a teaching purpose, not for entertainment or to create an atmosphere. In lecture recordings and pre-recorded teaching materials keep your copying fair by shortening the tracks to only what is essential to make your teaching point. This will prevent these copies competing with commercially available copies on CD or on a music streaming platform such as Spotify.
Where students need to listen to whole tracks, in their own time, direct them to a library copy they can borrow, or to a website where they can legally listen to it or download a copy.