Urgent staff travel update
Security situation and unrest in the Middle East – please see our update and staff guidance page.As a UK-based university with a global outlook, we are committed to supporting staff who are planning to work overseas.
These web pages will provide you with all the information you need, whether you are planning to work overseas, are currently working overseas (or have been in the last 12 months), or are planning an upcoming business trip.
Introductory video to Imperial's International Mobility Team and service
Key information
- What is overseas working?
- Future overseas working requests
- Current (or recent) overseas working
- Business travel
Overseas working is the undertaking of any day-to-day work duties in a country that is not your contracted country of employment for any period of time: whether extending a conference trip to work remotely, collaborating with international partners on shared research projects, or contributing to Imperial’s Strategic Global Vision.
Read about what overseas working includes.
For guidance and resources on all types of overseas working requests, please visit our future overseas working request page. You will find information for staff, Line Managers and Final Approvers including the link to submit an overseas working request.
It is important that we work with staff whose current overseas working arrangements were not facilitated by the International Mobility Team, to ensure that Imperial is upholding its duty of care, while also addressing any legal, regulatory, or compliance requirements.
If you are currently working overseas (or have done so in the previous 12 months) and did not submit an overseas working request, you should complete the International Mobility Footprint questionnaire for an up-to-date assessment.
Business travel (a business trip) is typically defined as travelling to another country to attend a conference or meeting, generally a couple of days in duration, with travel being booked via Egencia and with expenses being submitted to cover costs.
Find out more about business travel along with relevant links to support your request.
Talking Heads staff video series
Hear directly from Imperial colleagues about their experiences of the new International Mobility service through our Talking Heads video series.
Talking Heads staff video series
Professor Ian Walmsley, Provost
discusses overseas working in support of Imperial achieving its global mission.
Professor Alan Spivey, Associate Provost (Chemistry)
on the key considerations for academics and researchers when working overseas
Kathryn Al-Shemmeri, Chief People Officer
talks about the role of the International Mobility Team
Kim Foxwell, Head of Strategic Operations - Business School
shares how the International Mobility service supports staff wellbeing
Barbara Cerutti, Departmental Manager
talks about her experience of using the International Mobility service.
Onesmus Mwabonje, Advanced Research Fellow
discusses the benefits of tracking your time overseas, particularly for UK Visa holders
Tim Venables, Faculty Chief Operating Officer (Engineering)
explains how the service supports Line Managers and ensures staff safety
Dimitrios Kraniotis, Director of Operations(Business School)
shares his thoughts on using the online system.
Key Resources
Other useful contacts
Insurance: Contact Imperial's Insurance team: insurance@imperial.ac.uk
Payroll: Dominic Burchnall, Head of Payroll Management: d.burchnall@imperial.ac.uk
Pensions: Carey Southward, Head of Pensions and Benefits: c.southward@imperial.ac.uk
We also suggest keeping up to date with the latest travel advice from the Foreign Commonwealth and Development Office.
Feedback
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