The Space Sharing policy defines the rights, obligations, and expected norms for using Imperial's shared space which fall under the following categories:
- Teaching - lecture theatres, teaching labs and communal spaces that can additionally be used for teaching.
- Event - dedicated events spaces (e.g. Queen's Tower Rooms), large flat-floor spaces and communal spaces that can additionally be used to host events.
- Meeting - general and specialist meeting rooms.
For further details, please download the policy using the button on the right-hand side.
Space Sharing Overview
What This Policy Covers
This policy applies to all core Imperial spaces that are designated as Shared Space. This includes:
- All university owned and operated buildings on all campuses and locations; including libraries, sports facilities, conferencing and events facilities
- All space leased or otherwise occupied by Imperial (including NHS owned locations)
- All spaces that can, in part or full, be used by Members of Imperial on request
- All communal spaces including but not limited to ’breakout student spaces’, corridors, access ways, lawns
- Imperial College Union (ICU) allocated spaces that are or can be charged for, or booked
It does NOT cover:
- Dedicated spaces (e.g. student or staff accommodation, ICU spaces used for the operation of the Student Union)
Policy Goals
- Reduce barriers to more Collegiate and broad based use of shared spaces;
- Provide unambiguous clarity about how shared space use is prioritised;
- Protect Academic Department identity while providing highly permissive use of Shared Spaces physically located within departments;
- Clarify how non-academic spaces such as staff training rooms are shared.