This policy describes the standard protocols for access to our College shared spaces.

More specifically, it seeks to enable easy physical access to all College shared spaces by members of the College and their guests during defined opening hours, whilst preserving and protecting the physical security of designated sensitive areas within Departments and Divisions.

The policy also seeks to reduce the administrative effort in managing access to shared spaces across the College for periodic, one off and / or adhoc visits.

Access and Opening Hours

The Main Entrance

What This Policy Covers

This policy applies to all buildings that contain College shared spaces, and all access ways and routes to those shared spaces:

  • All staff and all registered students
  • All College Shared Spaces, and associated corridors and access ways
  • Physical controls on access to shared spaces (card readers, key locks, Digi-pads, etc.)
  • Designated circulation and access routes
  • NHS and medical campuses – all shared spaces where College (and not the NHS) is responsible for operation


Agreed exclusions to this policy are:

  • College Library locations having locally designated opening hours
  • College closure days including Bank Holidays, Easter and Christmas / New Year
  • College spaces that are dedicated including research laboratories, staff offices, and staff working areas not accessible to all members of College
  • Authorisation of role based permissions (e.g., Security, Cleaning) to access College space
  • Physical security arrangements for campuses, buildings, and rooms
  • Safety provision and arrangements for shared spaces
  • During a security incident where access control doors are secured
  • Disability provisions and reasonable adjustments
  • Signage, way finding and campus maps
  • When any said area is under construction or planned maintenance is being carried out
The Queen's Lawn

Goals of the Policy

The specific goals of this policy are to:

  • Enable easy physical access to all College shared spaces by members of College and their guests during defined opening hours
  • Preserve and protect the physical security of designated sensitive areas within Departments and Divisions
  • Reduce the administrative effort in managing access to shared spaces across College for periodic, one off and / or adhoc visits