BusinessSchool

Consultation

All of the College Space Sharing policies have been developed with extensive input of students and staff with specialist area knowledge, before being made available for College-wide comment via the Staff Briefing, as well as other channels.

There are currently no policies open for consultation at the moment. When policies are open for consultation, they will be made available on this page and publicised through internal student and staff communiation channels.  

Policy Development & Review

Once policies have been approved by the Provost's Board, they are published on this site and will be reviewed annually, in November, or when requested by the Provost's Board. College members are welcome to comment on these any time, via the contact button above. Further information about the development of each policy can be found below.

Policies

Space Policy Framework Development

ItemWhenMethod
Policy updates August 2019 Policy currently live. Next revision window commences in spring 2020. 
Approval by Provost's Board November 2016 Presentation to the Provost's Board.
College-wide consultation October 2016 Invitation via Staff Briefing to visit webpage and send email feedback.
Faculty Committees September - October 2016

Presentations at Faculty Committees: 

  • Business School Management Board
  • Faculty of Natural Sciences Faculty Management Committee
  • School of Professional Development Education Committee
  • Faculty of Natural Sciences Education UG Sub-Committee
  • Faculty of Medicine Board
ICU consultation September 2016 Meeting with ICU officers
Heads of Department and Department Operating Managers feedback August 2016 Via email. 
Space Programme Board feedback July 2016 Presentation at July Space Board, with feedback via email. 
ICU initial consultation July 2016 Formal briefing and workshop (90 mins).
Policy work overview, consultation approach May 2016 VPAGE committee.
Input from subject matter experts May - July 2016 Series of 1-2-1 discussion to scope policy items and objectives.
Informal briefing held with Directors and Officers May - June 2016 Series of 1-2-1 informal briefing sessions.
Informal briefing held with Faculty Operating Officers May - June 2016 Informal briefing.
Summary of the table's contents

Space Sharing Policy Development

ItemWhenMethod
Policy updates August 2019 Policy currently live. Next revision window commences in spring 2020. 
Approval by Provost's Board December 2016 Presentation to the Provost's Board.
College-wide consultation November 2016 Invitation via Staff Briefing to visit webpage and send email feedback (received 225 page views).
Cascade to Directors of service & DOMS November 2016 Email cascade to Directors of Service and Department Operating Managers.
Clubs & Societies survey November 2016 Invitation to online survey via weekly email to Clubs & Socs, which received 126 responses.
Clubs & Societies Board November 2016  Presentation at Clubs & Societies Board.
Faculty of Medicine consultation October 2016 One-one meeting to understand FoM requirements.
Shared space demand prioritisation working group October - November 2016 Workshop series with subject matter experts.
Faculty Committees September - October 2016

Presentations at Faculty Committees: 

  • VPAGE
  • Business School Management Board
  • Faculty of Natural Sciences Faculty Management Committee
  • School of Professional Development Education Committee
  • Faculty of Natural Sciences Education UG Sub-Committee
  • Faculty of Medicine Board
Space Programme Board feedback October 2016 Presentation at October Space Board meeting.
Summary of the table's contents

Academic Timetabling Policy Development

ItemDateMethod
Final Approval by Provost's Board February 2017 Updated presentation to the Provost's Board.
Provisional Approval by Provost's Board December 2016 Presentation to the Provost's Board. The Board provisionally approved the policy, pending closing of the feedback loop with departments.
College-wide consultation November 2016 Invitation via Staff Briefing to visit webpage and send email feedback (received 214 unique page views).
Cascade to Education Officers & Timetabling Users Group November 2016 Email cascade.
Lecturer 'Voice of' interviews October - November 2016 One-one meetings with 21 academics and timetabling experts from each Faculty, representing undergraduate, post-graduate taught and MRES courses. 
Student 'Voice of' focus groups October - November 2016
  • Faculty of Medicine focus group
  • Cross-faculty Central Library 'pop-up'
ICU strategy survey October - November 2016 Questions related to academic timetabling inserted into the ICU strategy survey sent to students, which received 353 responses.
Timetabling, contingency provision & shared space allocation working group October 2016 Workshop series with subject matter experts.
Voice of incoming students October 2016 Timetabling stand at I-Connect Welcome Week event, gathering over 200 students' opinions of their timetable. 
Faculty Committees September - October 2016

Presentations at Faculty Committees: 

  • VPAGE
  • Business School Management Board
  • Faculty of Natural Sciences Faculty Management Committee
  • School of Professional Development Education Committee
  • Faculty of Natural Sciences Education UG Sub-Committee
  • Faculty of Medicine Board
Space Programme Board feedback October 2016 Presentation at October Space Board meeting.
Summary of the table's contents

Room Booking Policy Development

ItemWhenMethod
Policy updates August 2019 Policy currently live. Next revision window commences in spring 2020. 
Approval by Provost's Board June 2017 Presentation to the Provost's Board.
College-wide consultation June 2017 Invitation via Staff Briefing to visit webpage and send email feedback (174 unique page views).
In- depth meetings held with key stakeholder teams June 2017

Meetings held with:

  • Campus Services
  • Director of Financial Services
  • Corporate Events/Graduations
  • Office of Financial Sustainability
  • Imperial College Union
  • Student Recruitment & Outreach
PA network survey June 2017 Survey sent to the PA & Admin email group. 62 responses received quantifying the 'as is' room booking landscape.
Room Booking Reference Group workshops April - June 2017 Series of three workshops, held with c.25 College members from representative teams.
Department Operating Managers drop-in June 2017 Drop-in Q&A session.
Heads of Department and Department Operating Managers policy cascade May 2017 Email cascade.
Space Board briefing May 2017 Presentation and briefing for Board members.
Faculty Operating Officer briefing May 2017 Informal briefing with FOOs.
Summary of the table's contents