This guide on uploading news will give you an overview of the College News editor. It explains you how to get a news feed set up and how to add articles to it.

What is the difference between the main College News and department news?

Imperial College News

The News website shows top level campus news that is curated by the College News team from Communications.

The main site features include:

  • Sections arranged by topic
  • Features
  • Latest news
  • In the Media
  • Most popular
  • Social Media and sharing
  • Commenting
  • Local news feed

Department News

Department staff can create the article and are encouraged to share local news, awards and report on events. The main features include:

  • Can appear in main News site.
  • Social media and sharing.
  • Commenting.
  • Link to other articles or web sites.

Getting a news feed

  • Speak to your Faculty Web Officer who can advise you on proceeding – as you may have a department feed already set up.
  • ASK ICT.

Uploading a news article

  • Go to the News website home page
  • On any news article or news homepage, at the very bottom right of the page, select 'Log in'
  • Select News dashboard from the top blue bar
  • Click Create a new article button top right corner
  • Select the correct feed from the drop down options
  • Click Start writing
  • You can now start to populate a new news article

Before you upload, remember...

Elements to think about before you upload:
  • The text
  • Good image(s)
  • Headline (max 80 characters)
  • Teaser (max 25 characters)
  • Summary (max 150 characters)

Top tip always have the text in a word document first and get someone to check it for you.

Pulling an existing news article into your feed

There are two ways to do this:
  1. On the article itself: Log in at the bottom of a news article. The blue ribbon will appear at the top of the page, including the option ‘Assign to your feeds’. Click this and then select the feed you wish to assign the article to.
  2. In the News dashboard: Click on ‘Feeds’ in the sidebar. On your feed, scroll to the bottom and select  ‘Add an existing article’. Search or scroll to find the article and click the '+' icon

Further tips on uploading news articles

A note on images


  • use intensively labelled diagrams.
  • use multiple graphs.
  • use obscure objects.
  • people looking away from camera.

a selection of images that should not be used in News articles


  • use group portraits, for example, people displaying awards.
  • use portraits, including research action shots.
  • use close ups of equipment or experiments.
  • use the Asset Library
  • use a simple diagram or graph.
  • use images people can relate to.

a selection of good images to use in anews article Find out more about taking or finding good images for online content.

What goes where? Key information

1. Add a headline (max 80 characters) and summary (max 150 characters):

Adding a headline in the news editor and how thi shows on an article2. Add a teaser (max 25 characters) this can appear on your image, in the latest news sidebar or in the columns: 

Where to add teh teaser in the news editor and where it appears on the article3. Add an image, varying sizes are used across the site:

How to add an image

4. The image crop tool requires you to upload only one photo, but you must use that one image to create all the varying thumbnails, use the blue arrows to move through each screen:  

5. Add the authors name.

How to add the author


What goes where? Categorisation

1. Select a category to determine where your article will appear on the main News site:

Categorisation screen

2. Select a subcategory and add tags:

Subcategory and tags screen 

3. Select if the article is a news story or a feature (features are normally longer pieces of writing):

Select the story type

What goes where? Links

1. Nominate related College stories:

Nominate related College stories3. Add related multimedia, like videos:

Add related media4. Add media mentions:

Media mentions screen

Publish dates, add a funder or supporter

1. Add a publish date and time:Publish time screen2. Add funders and supporters:

Funders and supporters screen

Need more help?