SharePoint allows you to create websites you can use to store files, collaborate with others, create tasks, manage schedules, build workflows, or start a blog. Features include easy to use tools such as drag and drop, and ability to edit share and follow documents with a single click.

At Imperial, SharePoint is most commonly used as either a file repository or an intranet site for a department. If you are looking for a place to store a large number of files in a list format for multiple staff to access, then you may wish to consider setting up a SharePoint site.

Features and benefits

SharePoint offers best-in-class security, a scalable solution that meets security and compliance requirements while ensuring unified policies are applied across every workload and every device. End users get the productivity they’ve been asking for while the IT department gets the cloud security and compliance requirements they require.

Features include:

  • Access SharePoint from anywhere as long as you have an internet connection
  • Simple sharing and collaboration of documents both internally and externally using the Microsoft Office tools in a shared file repository
  • Backed up every 12 hours and a guaranteed uptime of 99.9%


Staff can access SharePoint training via LinkedIn Learning for free. We recommend you watch the SharePoint essential training and SharePoint new features videos. Further training may also be provided by your faculty

For more resources, visit the Microsoft SharePoint support pages

Sensitive Data

You should review data to assess if it is sensitive or not; data deemed not to be sensitive can be stored on SharePoint.

If you believe your data is sensitive, or are unclear if it is, then contact ICT Security for guidance, as required by our College’s Information Security Policy

For more information on what is expected of all staff, please visit our Data Protection webpages

Access and permissions

SharePoint sites are authenticated and accessed using a College username and password.

When a user visits a site/library/list or another type of resource that they do not have permission to access, they will be prompted to complete a web form to request access. This request will then be sent to the site owner.

If external access is granted, it is the responsibility of the Site Owner to ensure the external user is aware of the responsibility for abiding with the College’s Information Security Policy. 


Administration and support services

Contact the ICT Service Desk

Faculties and Departments

Contact your Faculty Web Officer.

Further help

Contact the ICT Service Desk or visit the SharePoint Q&A site.