At Imperial, we offer shared group spaces for departments to save team files on our secure central network. This same functionality and more can be achieved by creating a SharePoint site for your team and at no charge. 

If you are still interested in acquiring a group space contact the ICT Service Desk who can discuss your requirements.

File space quota

  • The minimum quota allocated to each department is 100GB
  • Departments with more than 100 staff receive proportionately more space

Purchase additional space

Group space can be purchased by completing this form.

The costs are over a three year period, as follows:

  • £50 per 100GB for up to 2TB (2000GB) of storage;
  • and £25 per 100GB for additional space beyond 2TB.

Extra group space for teaching purposes is free of charge.

Access and manage group space

You need to know the path (location) of your group space before you can follow these instructions and access it. If you're not sure what your path is, contact the ICT Service Desk and a member of the support team will help you.

Group spaces


  • Select Go from the Finder menu
  • Select Connect to server...
  • Enter your the path (location) in the Server Address box in this format: cifs://servername/sharename/foldername, e.g. cifs://
  • If you haven't already logged in with your College username and password, enter them now to connect


  • Click Computer on the Start Menu
  • Click Map Network drive
  • Select a drive letter in the box marked Drive. It can be any letter that does not have a path next to it already
  • Enter your Home directory path (location) in the box marked Folder, e.g. \\\ic\fons\chemistry\medicinal_chemistry
  • Select Connect using different credentials and enter your College username in the format ic\yourusername and your College password, if you did not login to the computer with your College username and password

Manage your group space

In order to manage user access to group space, you need to first create a mailing (distribution) list. You will manage access to the group space by adding and removing people to the mailing (distribution) list.